Programme Assistant

We are looking for an enthusiastic and highly organized Programme Assistant to join the Pepperdine London team. The successful candidate will assist with the day-to-day operations of our study centre located in South Kensington by providing support to study abroad students from the United States.

This is a part-time, fixed-term position scheduled for 20 hours per week (50% FTE). Contract length: 1 year, with possibility of extending.

Duties

• Be the friendly face of the front desk — greet visitors, answer phones, handle post, and train student workers to hold the fort during breaks.
• Field student questions and liaise professionally with parents, staff, and outside organisations.
• Keep residential students well fed: book restaurant groups, run dinner pre-orders via Google Forms, schedule grocery deliveries, and keep the student kitchen stocked.
• Join Group Dinner at a local restaurant once a week.
• Purchase, maintain and organise stock of supplies.
• Wrangle student lists across Excel, Google Forms, and databases.
• Keep the student travel database on track — chase missing information, enter group trips, and help troubleshoot the odd tech hiccup.
• Assist with student arrival, departure and orientation programming. May be required to work overtime at the beginning and end of each term.
• Assist with programme logistics — tickets, transport, itineraries.
• Occasionally accompany students on site visits within London and regional day trips.
• Support the Director with projects, and polish reports and communications.
• May assist other team members as needed.

Skills and Qualifications

• Bachelor’s degree preferred.
• At least one year’s experience in higher education administration, or office setting.
• Strong written and oral communication skills.
• Comfortable with word processing, Google Workspace, and Zoom.
• Happy working solo or as part of a team.
• A knack for juggling priorities and deadlines without dropping the ball.
• Professional, discreet, and trustworthy with confidential information.
• Available for occasional evenings and weekends at the start and end of each term.
• Previous experience studying abroad or working with international students is a plus.
• Must have the right to work in the UK. This role is not eligible for visa sponsorship.

To Apply

Send us your CV and a cover letter at london.info@pepperdine.edu, with “Programme Assistant” in the subject line — we’d love to hear from you!