Pepe\'s Piri Piri | Assistant Purchasing Manager

Job Summary

Pepe’s Piri Piri (Pepe’s) is the leading Piri Piri chicken franchise in the UK with over 210 franchised stores nationwide. The Assistant Purchasing Manager will be working directly with the Purchasing Manager to ensure the supply chain of products from manufacturers to stores through the Pepe’s Approved Supplier network. They will also be responsible for additional projects on a weekly basis that ensure network compliance with Pepe’s food related systems.

Responsibilities to Include:

· Supply and distribution

o Daily management of the Pepe’s Food Service email box.

o Take orders from Pepe’s Approved Suppliers and place these with Pepe’s approved manufacturers. Ensure all orders are tracked through from request to delivery.

o Ensure invoices have been paid on all Supplier stock requests.

o Review stock levels of Pepe’s Approved Suppliers on a weekly basis to ensure Pepe’s Approved Supplier are maintaining minimum stock levels and therefore ensuring products are always available for Pepe’s stores to order.

o Create weekly reports to demonstrate Pepe’s Approved Supplier’s stock levels are holding above minimum holding levels.

o Analyse Pepe’s Approved Suppliers monthly sales reports.

o Check Pepe’s Approved Suppliers ordering portals to ensure only approved products shown.

o Create monthly reports to show stock levels and order requirements of all Pepe’s manufactured products.

o Place monthly orders for Pepe’s central depot with manufacturers of Pepe’s branded products, ensuring all orders are tracked through to delivery.

o Analyse weekly stock reports from Pepe’s central depot to ensure minimum stock levels at all times.

o Ensure Pepe’s Approved Suppliers only supply approved ingredients to stores by reviewing sales and ordering portals on a weekly basis.

o Build a strong working relationship with Pepe’s Approved Suppliers including setting up and recording minutes of regularly monthly review meetings.

o Communicate any changes in store details to relevant suppliers and distributors.

o Manage the application and approval process of any store requests for supply of Pepe’s Approved Products. (chicken suppliers)

o Process any store change requests on a weekly basis informing all stakeholders of any relevant changes.

o Assist Pepe’s stores and Franchisees daily with any product or ingredient issues.

· Compliance and Operations

o Quarterly review of all Pepe’s Approved Products spec sheets to ensure no changes to allergen or nutritional information.

o Oversee and keep up to date software systems that track and support all Pepe’s Approved Product Nutritional and Allergen Information.

o Ensure all Pepe’s recipes are up to date and stored on Pepe’s approved software systems.

o Assist Area Managers with ensuring there is compliance with Pepe’s food related systems, processes, policies and all Food Safety and Health Safety requirements across stores.

o Ensure stores only use Pepe’s approved products and ingredients.

o Maintain and update the Pepe’s Approved Ingredients list for stores and Pepe’s Approved Suppliers.

o Resolve customer queries on technical enquiries related to allergens and nutritional information.

o Draft all memos from Pepe’s Food Service that are sent to Franchisees.

· Team Cover

o General support as required to the Head Office Operational Team as required, which may include to cover annual leave, sickness and any other absence.