Team Coordinator in Crawley

Description

Team Coordinator (Commercial)
Part time opportunity (25 hours per week).

About People’s Partnership

At the heart of our not-for-profit organisation is a commitment to make the future‑saving experience simple for our members. We champion fairness and simplicity, not profit‑chasing. Imagine a financial adventure where everyone’s a winner, fuelled by our exceptional service and brought to life by the fantastic individuals who work for us. We’re a diverse employer with a flexible, hybrid working approach, ensuring everyone gets the opportunity to come to work and be the best version of themselves.

What You’ll Be Doing

As our Team Coordinator, you’ll be the driving force behind smooth communication and collaboration across the Commercial Directorate. Your role is all about making sure our Commercial Directors can focus on what matters most by managing diaries, prioritising tasks, and keeping everything on track. You’ll play a key part in creating a positive, connected team culture—championing engagement and ensuring deadlines are met without a hitch.

Gatekeeping

• Act as the first point of contact for senior leadership, filtering communications and prioritising urgent matters

Calendar Optimisation

• Proactively manage complex schedules, prioritise meetings based on strategic importance, and anticipate conflicts

Meeting Management

• Prepare and distribute meeting agendas, minutes, and follow‑up action items

Travel & Finance

• Handle travel arrangements, including booking flights/trains, accommodations, and transportation, and compile and submit expenses

Purchase Orders & Invoicing

• Coordinate purchase orders and invoicing

Stakeholder Coordination

• Serve as a point of contact for internal and external stakeholders

Events & Workshops

• Coordinate departmental events, workshops, and conferences and ensure their smooth execution

Administrative Support

• Create and maintain distribution lists, organisational charts, team calendars, etc.
• Monitor task progress and provide support to ensure deadlines are met

What We’re Looking For

• PA experience in a similar role
• Educated to GCSE standard or equivalent
• Numerate with excellent attention to detail
• Ability to organise, plan and prioritise across the various departments to achieve business plan targets
• Operate effectively at a Senior Level discreetly and observe confidentiality

What You Can Expect From Us

• Generous pension contributions with an employer contribution of up to 14%
• Real living wage
• Income protection, critical illness cover & death in service insurance
• Employee healthcare
• Parental and adoption leave
• Learning & development opportunities and study support
• Travel season ticket loans
• Grab & Go Deli Café in Crawley
• Volunteering days and charity payroll giving
• Onsite gym
• Ride‑to‑Work scheme
• Social clubs and events

Perks

Our people are our strength so finding ways to value and reward them is important to us. That’s why we offer an award‑winning pension – it’s what we’re good at – plus health care cover, an onsite gym, access to a personal trainer, and other wellness benefits. Refuel in our subsidised restaurant or take advantage of our training programme designed to support your career development.

Salary Range

£??,?? – £??,?? per annum

EEO Statement

People\’s Partnership is an equal opportunities employer. We believe everyone has the right to be treated fairly, with dignity and respect. We are committed to treat all applicants equally and enable them to perform at their best. We are a disability‑committed employer; please let us know if you need reasonable adjustments in our recruitment process.