Office Manager & Executive Secretary to the CEO-Greek Speaking (Based in Londo in London

Description

Are you interested in working with a leading education technology player, the global leader in the assessment and certification of professional skills industry with presence in more than 200 countries worldwide? If so, this is the chance to apply now! 📥

PeopleCert is looking for a proactive and highly organised Office Manager & Executive Secretary to the CEO to take ownership of the smooth, professional and efficient operation of our London office, while providing administrative and coordination support to the CEO as required.

The primary focus of the role is office management: maintaining high workplace standards, coordinating office services and ensuring an excellent experience for employees, visiting executives and external guests.

The role also supports CEO-related meetings, communications and UK activities, working closely with the CEO Office in Athens. It requires discretion, sound judgement, strong interpersonal skills and the ability to interact professionally with senior executives, Board members, employees, clients, partners and external stakeholders.

As an Office Manager & Executive Secretary to the CEO., your tasks will include the following:

• Office Management
• Take responsibility for the professional and efficient day-to-day operation of the London office.
• Ensure that meeting rooms, executive areas, reception and shared spaces are maintained to a consistently high standard.
• Coordinate with Facilities, IT, Procurement, Security, Cleaning and other service providers.
• Manage hospitality requirements and other day-to-day office needs.
• Coordinate visitors and support the organisation of senior-level meetings and executive events.
• Identify operational issues and ensure they are resolved promptly through the appropriate internal team or external supplier.
• Monitor the overall employee and visitor experience within the office and proactively identify opportunities for improvement.
• Support corporate events, Board meetings, executive dinners and other senior-level activities taking place in the UK.

• Coordination with Greece
• Maintain close communication with PeopleCert’s Athens headquarters and relevant Group functions.
• Coordinate effectively with Facilities, Procurement, Events & Travel, the CEO Office and other teams in Greece.
• Ensure smooth communication and execution of requirements between the UK and Greece.
• Support visiting executives and colleagues travelling between Greece and the UK.

• CEO Administrative & Meeting Support
• Provide administrative and coordination support to the CEO as required, particularly in relation to UK visits, meetings and office-based activities.
• Arrange meeting logistics and coordinate with the CEO Office to ensure that relevant information and materials are available in advance.
• Assist with CEO-related correspondence and communications as required, with professionalism and discretion.
• Maintain strict confidentiality regarding sensitive corporate, commercial and personal information.
• Act as a local point of contact for CEO-related arrangements, liaising with internal and external stakeholders in coordination with the CEO Office.

What we look for:

• Bachelor’s degree or equivalent professional experience.
• Previous experience in office management or a similar role involving responsibility for daily office operations and service coordination.
• Experience as an Executive Assistant, Executive Secretary.
• Excellent command of Greek and English, both written and spoken.
• Familiarity with both Greek and UK business cultures and experience working across the two would be particularly valuable.
• Flexibility regarding working hours when required for executive visits, meetings or events.
• Exceptional organisational and scheduling skills, including the ability to coordinate diaries and meetings when required.
• Strong attention to detail and the ability to manage multiple priorities simultaneously.
• A proactive, hands-on approach to resolving issues and following tasks through to completion.
• High level of professionalism, discretion and confidentiality.

What we offer:

• Competitive remuneration package

• Work in an international, dynamic and fun atmosphere
• Huge learning experience in using best practices and global environment
• Constant personal and professional development

If you want to become a member of our international, dynamic and agile team that creates world leading software products, then we should certainly like to hear from you!

About PeopleCert

PeopleCert is a global leader in assessment and certification of professional skills, partnering with multi-national organizations and government bodies for the development & delivery of standardized exams. Delivering exams across 200 countries and in 25 languages over its state-of-the-art assessment technology, PeopleCert enables professionals to boost their careers and realize their life ambitions.

Quality, Innovation, Passion, Integrity, Clarity and Velocity are the core values which guide everything we do.

Our offices in UK, Greece, Cyprus and India boast a culture of diversity, where everyone is different, yet everyone fits in. All of us at PeopleCert are committed to the reflection of the diversity and inclusion of our customers and the communities in which we do business.

Working on Home Office (HO) Secure English Language Tests (SELTs)

Any person who is engaged by PeopleCert to work on the SELT service must undergo a Background Check (the results of which must be acceptable to PeopleCert and the HO) prior to commencing their SELT duties. All SELT personnel will be required to complete a declaration (provided by PeopleCert) where the existence of any criminal record and/or bankruptcy must be declared.

If working on the SELT service in the UK, background checks will include:

• A basic or enhanced Disclosure Barring Service (DBS) check

• Right to Work in the UK check (including nationality, identity and place of residence)

• HO security check (Baseline Personnel Security Standard (BPSS) or Counter Terrorist Check (CTC)

• Financial background check

• Employment reference check.

• If working on the SELT service anywhere in the world (outside of the UK) personnel will undergo background checks that are equivalent to those stated for the UK.

In addition, if personnel are required to speak to SELT candidates they must be appropriately skilled in English language and, where SELT services are provided anywhere in the world (outside of the UK), the official language of the relevant country.

All applications will be treated with strict confidentiality.