Administrator in Kent

We have an opportunity for an Operational Administrator to join our team working at Gallagher Quarry in Maidstone (ME16 9NT). This role plays an important part in supporting the smooth day‑to‑day running of site operations, ensuring that administration, documentation, and quality processes are managed efficiently and accurately. You’ll work closely with operational teams on site, helping to maintain high standards of organisation, compliance, and communication, while supporting the delivery of works in a safe and efficient manner.

Responsibilities

• Managing day‑to‑day administrative tasks to support site operations
• Maintaining and updating documentation, ensuring records are accurate and up to date
• Supporting document control processes, ensuring all files are stored, tracked, and easily accessible
• Assisting with quality control administration, ensuring documentation aligns with project and company standards
• Coordinating information between site teams, office teams, and external stakeholders
• Preparing reports, data records, and general correspondence as required
• Ensuring compliance with company procedures and supporting audit requirements
• Supporting the wider team with general administration and coordination activities

Qualifications

You have a strong background in administration, ideally within a construction, engineering, or operational environment, and are confident managing documentation in a fast‑paced setting. Experience with document control processes and an understanding of quality control requirements would be highly beneficial. You will be highly organised, with excellent attention to detail and the ability to manage multiple tasks at once. Strong communication skills are important, as you’ll be working with a range of colleagues across site and office teams. You should be confident using IT systems, including Microsoft Office applications, and comfortable handling data and documentation accurately. A proactive approach, willingness to support the wider team, and the ability to work both independently and collaboratively will be key to success in this role.

Benefits

In addition to helping you reach your career goals, a competitive salary, pension, healthcare and holiday allowance starting at 24‑26 days per annum, we also offer perks including Clancy Xtras, our employee benefits programme with discounts for numerous well-known retailers such as Tesco, Sainsbury’s, Currys PC World and Vue Cinemas, cycle to work scheme as well as an Employee Assistance Programme. Clancy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our employees. If you require any reasonable adjustments to be made for you to attend an interview, please do let us know and we will be happy to accommodate. We are proud signatories of the Armed Forces Covenant and Disability Confident Committed.