Reception Administrator

RECEPTION ADMINISTRATOR 

MONDAY – THURSDAY: 8.00AM – 4.00PM & FRIDAY: 8.00AM – 3.30PM

ANNUAL SALARY OF £29,870

What's in it for me?

People Solutions are currently recruiting for a Reception Administrator / Facilities Manager to join our well-established client based in Wolverhampton on a full-time permanent basis. This is a fantastic opportunity offering an amazing annual salary of £29,870 and genuine room to grow and progress.

What are the benefits?

• Opportunities for career progression and development
• Exposure to both Reception and Facilities responsibilities
• Work within a professional, well-established team
• Security clearance required due to issuing passes for secure site areas

Day-to-Day Duties:

Reception Duties:

• Manage main reception, ensuring preparation for visitors before arrival
• Meet and greet visitors professionally, verify ID, and notify hosts
• Issue and track visitor access cards
• Direct visitors to the correct areas, assist with WiFi, meeting rooms, and staff contacts
• Handle incoming calls, emails, Teams messages, and direct queries
• Prepare outgoing mail and manage deliveries, including signing and distribution
• Arrange catering for visitors when required
• Maintain and monitor ground floor breakout area, stock, and housekeeping
• Facilitate new starter induction with HSE and HR
• Manage photocopier consumables and office supplies
• Maintain clean, organised, and secure reception area
• Conduct end-of-day security checks, including returning visitor passes, locking away documents, shutting down devices, and securing fire doors

Business Administration Duties

• Support Facilities function with purchase requests and general admin
• Assist with indirect procurement and obtaining supplier quotations
• Maintain supplier information within Supply Chain Portal
• Produce monthly KPI graphs and charts in Excel
• Book hire cars and accommodation according to company procedures
• Manage document filing and scanning
• Perform ad-hoc duties as required

Essential Skills

• Strong stakeholder management and ability to liaise with other departments
• Proficient in MS Office: Outlook, Word, PowerPoint, Excel (intermediate level)
• Able to work independently with minimal supervision
• Self-motivated with excellent communication skills

Desirable Skills

• Experience in Reception or Facilities management in a professional environment
• Ability to manage multiple priorities and tasks efficiently

Training:

• Full training will be provided on company systems and processes

Contact

• If you are ready to take on this exciting opportunity, apply today by clicking the link below or get in touch with our recruitment team to find out more.

 People Solutions do not charge any of our candidates any fees or request deposits at any stage of the recruitment process