At a Glance
- Tasks: Support HR operations, manage systems, and analyse workforce data.
- Company: Dynamic business in Cannock with a focus on employee engagement.
- Benefits: Full-time role with opportunities for career growth and development.
- Other info: Proficient in Microsoft Office, especially Excel, is essential.
- Why this job: Join a fast-paced team and make a real impact on HR processes.
- Qualifications: Experience in HR administration and strong communication skills.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a HR Systems and Administration Co-ordinator to join our clients HR Operations team based in Cannock. This role provides essential support across the full employee life cycle, managing HR administration processes, maintaining HR systems, supporting payroll, and ensuring compliance through auditing, reporting, and analytics. This is a varied and hands-on role where no two days are the same from minute taking and data entry to analysing workforce trends and supporting HR projects. You will play an integral part in ensuring the accuracy, efficiency, and integrity of our HR operations. If you have a keen eye for detail, enjoy working with data and systems, and have a background in HR and payroll administration, this role is a great opportunity to grow and develop with a dynamic and expanding business.
Key Responsibilities
- Systems Management
- Support the day-to-day management, maintenance, and development of HR systems.
- Ensure data accuracy through regular audits and system checks.
- Troubleshoot and resolve colleague HR system queries.
- Contribute to the continuous improvement of HR system processes and functionality.
- Maintain system security, access permissions, and compliance with data protection standards.
- Reporting and Analytics
- Produce regular and ad-hoc HR reports for management and business stakeholders.
- Analyse HR data to identify trends and support data-driven decision-making.
- Monitor workforce metrics such as absence, turnover, and training activity.
- Support the preparation of monthly payroll data and ensure accuracy in reporting.
- Administration
- Manage HRHelp inbox and respond promptly to employee and manager queries.
- Process all employee life-cycle transactions including new starters, leavers, and contractual changes.
- Maintain accurate and up-to-date personnel records in line with GDPR and company policies.
- Support HR team members with administrative tasks such as meeting coordination, minute-taking, and recruitment documentation.
- Ensure all HR documentation, forms, and templates are current and stored appropriately.
- Engagement and Communication
- Manage internal HR communication channels such as notice boards and digital updates.
- Support HR initiatives and projects that promote employee engagement and wellbeing.
- Contribute to a positive and collaborative HR service by providing excellent internal customer support.
- Assist with onboarding and induction activities for new starters to ensure a smooth transition into the business.
Candidate Requirements
- Proficient in Microsoft Office packages (with a focus on Excel), HR systems and payroll processes.
- Excellent time management skills with the ability to prioritise multiple workloads.
- Previous administrative and system experience.
- Strong communication skills with ability to build strong relationships across the business.
- A proactive, customer-focused approach with a commitment to delivering a high quality HR service.
If you have experience in HR administration, HR systems, or payroll support and are looking to develop your career within a fast moving HR Operations team, we would love to hear from you. Please apply with your CV. Early applications are encouraged.
HR Systems and Administration Co-ordinator employer: People Providers
Join our dynamic HR Operations team in Cannock, where we prioritise employee growth and development in a collaborative work environment. As an HR Systems and Administration Co-ordinator, you'll enjoy a hands-on role with diverse responsibilities, supported by a culture that values innovation and continuous improvement. With opportunities for professional advancement and a commitment to employee wellbeing, this is an excellent place to build a meaningful career in HR.
StudySmarter Expert Advice🤫
We think this is how you could land HR Systems and Administration Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet. Don’t be shy; people love to help!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills in HR systems and administration can make a real impact. We want to see your passion shine through!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common HR questions and how you can demonstrate your experience with data accuracy and compliance. Confidence is key!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds. Plus, it shows you’re genuinely interested in the role. Let’s make sure they remember you!
We think you need these skills to ace HR Systems and Administration Co-ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the HR Systems and Administration Co-ordinator role. Highlight your proficiency in HR systems, payroll processes, and any relevant administrative experience to catch our eye!
Show Off Your Attention to Detail:Since this role requires a keen eye for detail, include examples in your application that demonstrate how you've maintained accuracy in data management or reporting. We love seeing candidates who take pride in their work!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills. We appreciate clarity in communication!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at People Providers
✨Know Your HR Systems
Familiarise yourself with common HR systems and software, especially those mentioned in the job description. Be ready to discuss your experience with these tools and how you've used them to improve processes or solve problems.
✨Showcase Your Analytical Skills
Prepare examples of how you've used data analysis in previous roles. Think about specific metrics you've monitored, reports you've generated, and how your insights led to better decision-making. This will demonstrate your ability to contribute to data-driven HR strategies.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific HR scenarios, such as resolving a payroll issue or managing employee queries. Practise articulating your thought process and the steps you would take to ensure compliance and efficiency.
✨Highlight Your Communication Skills
Since this role involves a lot of interaction with colleagues and management, be prepared to discuss how you build relationships and communicate effectively. Share examples of how you've supported teams or improved internal communication in past positions.
