At a Glance
- Tasks: Support the accounts payable function and manage supplier queries in a dynamic finance team.
- Company: Join a busy finance team in a supportive and collaborative environment.
- Benefits: Hybrid work model, competitive pay, and a chance to grow your finance skills.
- Other info: Opportunity for career growth in a vibrant London office.
- Why this job: Perfect for detail-oriented individuals looking to thrive in a fast-paced finance role.
- Qualifications: 2+ years in accounts payable, strong attention to detail, and great communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Moorgate, London (Hybrid – 3 days in the office)
Contract Length: Minimum 3 Months
Start Date: ASAP
About the Role
We are seeking an experienced Accounts Payable Assistant to join a busy and supportive finance team on an initial 3-month contract. This is an excellent opportunity for a detail-oriented finance professional who thrives in a fast-paced environment and enjoys working collaboratively within a high-performing team. The successful candidate will be responsible for supporting the end-to-end accounts payable function, managing supplier queries, processing invoices, and ensuring the smooth operation of daily AP activities.
Key Responsibilities
- Manage a high-volume Accounts Payable inbox, distributing invoices and queries to the appropriate team members.
- Search and retrieve historical invoices via Outlook Online when required.
- Escalate supplier account issues and unresolved queries to the Accounts Payable Manager.
- Process supplier and subcontractor invoices and credit notes through Basware.
- Open, sort and distribute incoming finance post.
- Respond to supplier and internal queries via telephone, email and face-to-face communication.
- Perform CIS checks for subcontractors.
- Support the completion and submission of CIS returns.
- Reconcile supplier statements and investigate discrepancies.
- Upload payment runs and support weekly payment processing activities.
- Manage invoices for Tier 1 contingent worker provider by sending invoices to Basware, marking completed invoices accordingly, and filing documentation within designated folders.
- Ensure invoices requiring processing are completed by end of day Tuesday to meet weekly payment run deadlines.
- Provide ad hoc support across the Accounts Payable team as required.
Skills & Experience Required
- Minimum 2 years' experience working within an Accounts Payable function.
- Experience processing high volumes of invoices accurately and efficiently.
- Strong attention to detail and excellent numerical skills.
- Ability to work independently, manage competing priorities and meet deadlines.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Outlook and Microsoft Office applications.
- Previous experience using Basware is highly desirable.
- Knowledge of CIS processes and subcontractor payments would be advantageous.
Personal Attributes
- Organised and proactive approach to work.
- Reliable and accountable.
- Team-oriented with a willingness to support colleagues.
- Positive attitude and strong customer service mindset.
- Comfortable working in a fast-paced environment with changing priorities.
Accounts Payable Assistant in Swindon employer: People Group
Join a dynamic finance team in Moorgate, London, where your contributions as an Accounts Payable Assistant will be valued and recognised. With a hybrid working model, you will enjoy the flexibility of working three days in the office while benefiting from a supportive work culture that prioritises collaboration and employee growth. This role offers a unique opportunity to enhance your skills in a fast-paced environment, ensuring that you thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant in Swindon
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on common accounts payable scenarios. Think about how you’d handle high-volume invoice processing or supplier queries. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to showcase your attention to detail! During interviews, share examples of how you’ve successfully managed discrepancies or streamlined processes in your previous roles. It’s all about proving you’re the right fit for the team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our supportive finance team.
We think you need these skills to ace Accounts Payable Assistant in Swindon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in accounts payable and any relevant skills. We want to see how your background fits with the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at People Group
✨Know Your Numbers
As an Accounts Payable Assistant, you'll be dealing with a lot of figures. Brush up on your numerical skills and be ready to discuss how you've handled high volumes of invoices in the past. Prepare specific examples that showcase your attention to detail and accuracy.
✨Familiarise Yourself with Basware
If you have experience using Basware, make sure to highlight it during the interview. If not, do a bit of research on the software and its functionalities. Being able to speak about how you would use it in your role can really impress the hiring team.
✨Show Off Your Communication Skills
You'll need to manage supplier queries and communicate effectively with your team. Think of examples where you've successfully resolved issues or improved communication processes. This will demonstrate your strong interpersonal skills and customer service mindset.
✨Be Ready for Fast-Paced Questions
Given the fast-paced environment mentioned in the job description, prepare for questions that assess how you handle competing priorities. Share experiences where you've successfully managed multiple tasks under tight deadlines, showcasing your organisational skills and proactive approach.
