At a Glance
- Tasks: Support the accounts payable function and manage supplier queries in a fast-paced environment.
- Company: Join a supportive finance team in a dynamic London office.
- Benefits: Hybrid work model, competitive pay, and a collaborative team atmosphere.
- Other info: Opportunity for growth in a busy, engaging workplace.
- Why this job: Gain valuable experience in finance while working with a high-performing team.
- Qualifications: 2 years of accounts payable experience and strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Location: Moorgate, London (Hybrid – 3 days in the office)
Contract Length: Minimum 3 Months
Start Date: ASAP
About the Role
We are seeking an experienced Accounts Payable Assistant to join a busy and supportive finance team on an initial 3-month contract. This is an excellent opportunity for a detail-oriented finance professional who thrives in a fast-paced environment and enjoys working collaboratively within a high-performing team. The successful candidate will be responsible for supporting the end-to-end accounts payable function, managing supplier queries, processing invoices, and ensuring the smooth operation of daily AP activities.
Key Responsibilities
- Manage a high-volume Accounts Payable inbox, distributing invoices and queries to the appropriate team members.
- Search and retrieve historical invoices via Outlook Online when required.
- Escalate supplier account issues and unresolved queries to the Accounts Payable Manager.
- Process supplier and subcontractor invoices and credit notes through Basware.
- Open, sort and distribute incoming finance post.
- Respond to supplier and internal queries via telephone, email and face-to-face communication.
- Perform CIS checks for subcontractors.
- Support the completion and submission of CIS returns.
- Reconcile supplier statements and investigate discrepancies.
- Upload payment runs and support weekly payment processing activities.
- Manage invoices for Tier 1 contingent worker provider by sending invoices to Basware, marking completed invoices accordingly, and filing documentation within designated folders.
- Ensure invoices requiring processing are completed by end of day Tuesday to meet weekly payment run deadlines.
- Provide ad hoc support across the Accounts Payable team as required.
Skills & Experience Required
- Minimum 2 years' experience working within an Accounts Payable function.
- Experience processing high volumes of invoices accurately and efficiently.
- Strong attention to detail and excellent numerical skills.
- Ability to work independently, manage competing priorities and meet deadlines.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Outlook and Microsoft Office applications.
- Previous experience using Basware is highly desirable.
- Knowledge of CIS processes and subcontractor payments would be advantageous.
Personal Attributes
- Organised and proactive approach to work.
- Reliable and accountable.
- Team-oriented with a willingness to support colleagues.
- Positive attitude and strong customer service mindset.
- Comfortable working in a fast-paced environment with changing priorities.
Accounts Payable Assistant in Maidstone employer: People Group
Join a dynamic finance team in Moorgate, London, where your contributions as an Accounts Payable Assistant will be valued and recognised. With a hybrid working model, you will enjoy the flexibility of working three days in the office while benefiting from a supportive work culture that prioritises collaboration and employee growth. This role offers a unique opportunity to enhance your skills in a fast-paced environment, ensuring that you thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant in Maidstone
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of accounts payable processes. Be ready to discuss your experience with high-volume invoice processing and how you handle supplier queries. We want to see that you know your stuff!
✨Tip Number 3
Show off your skills! If you have experience with Basware or CIS processes, make sure to highlight that during interviews. We love candidates who can hit the ground running and bring valuable expertise to our team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our awesome finance team.
We think you need these skills to ace Accounts Payable Assistant in Maidstone
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight your relevant experience, especially in managing high volumes of invoices and any specific software like Basware that you've used.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our finance team. Mention your attention to detail and how you thrive in fast-paced environments.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure to showcase your strong interpersonal skills in your application. Give examples of how you've effectively managed supplier queries or worked collaboratively with a team.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at People Group
✨Know Your Numbers
As an Accounts Payable Assistant, you'll be dealing with a lot of figures. Brush up on your numerical skills and be ready to discuss how you've handled high volumes of invoices in the past. Be specific about the tools you used and any challenges you overcame.
✨Master the Basics of Basware
If you have experience with Basware, make sure to highlight it! If not, do a bit of research beforehand. Familiarise yourself with its functionalities, as this will show your eagerness to learn and adapt quickly to their systems.
✨Show Off Your Communication Skills
You'll need to manage supplier queries and collaborate with your team, so be prepared to demonstrate your strong communication skills. Think of examples where you resolved conflicts or clarified issues effectively, whether via email, phone, or face-to-face.
✨Be Ready for Scenario Questions
Expect questions that assess how you handle competing priorities and tight deadlines. Prepare some real-life examples that showcase your organisational skills and proactive approach. This will help you stand out as a reliable candidate who can thrive in a fast-paced environment.
