Executive Assistant

We are recruiting a highly organized and proactive Personal Assistant/Executive Assistant on behalf of our client, a UK-based residential property developer. This is a full-time, office-based role located in Central London, working hours are 8am-5pm.

Duties & Responsibilities:

• Providing comprehensive EA support, including diary management and processing personal and company credit card expenses.
• Developing a thorough understanding of the organization, its key personnel (both internal and external), and its objectives and functions.
• Building and maintaining strong professional relationships with clients, Board Directors, and employees.
• Managing complex diaries, adapting to changing priorities and demands with flexibility.
• Overseeing document and correspondence control, including assigning reference numbers and maintaining an efficient filing system.
• Handling sensitive and confidential information with discretion and professionalism.
• Preparing agendas, minutes, confidential reports, briefing papers, and other key documents.
• Producing Board presentations and supporting materials for seminars and conferences.
• Acting as a key liaison between employees in various departments and external stakeholders.
• Providing basic IT support when required.
• Ensuring the team stays informed by managing internal communications effectively.
• Managing all communications on behalf of the Director, including monitoring and responding to emails and other correspondence.
• Planning and organizing large-scale meetings and events, including hospitality arrangements as needed.
• Maintaining business systems, processes, and procedures to ensure operational efficiency.
• Arranging all travel requirements, including domestic and international flights, trains, car bookings, accommodation, visa applications, and itinerary planning.
• Providing holiday cover and support for fellow PAs as needed.

Skills & Candidate Specification:

• Previous experience as a PA/EA with a strong understanding of executive support principles.
• Demonstrated experience working with ‘C’ Suite and Board level Directors.
• Proven ability to manage complex diaries efficiently.
• Strong communication skills, both written and verbal, with confidence in engaging at all levels.
• Expertise in writing, proofreading, and editing documents.
• Project management experience.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Project, with experience using Office 365 applications and Apple devices.
• Ability to draft original correspondence and refine Directors’ communications.
• Advanced computer skills, with at least an intermediate-level proficiency in Microsoft Office.
• Excellent team player with strong collaboration skills.
• Proactive, positive, highly organized, and self-motivated.
• Strong ability to prioritize tasks effectively and manage workload efficiently.
• High attention to detail and accuracy.
• Capable of working under pressure and meeting tight deadlines while remaining composed.
• Discreet and diplomatic, with the ability to handle highly confidential information with professionalism.
• Strong interpersonal skills and the ability to build effective working relationships.
• Competence in supporting the use of internal business systems.

People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees.