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- Tasks: Create stunning bid documents and presentations while managing the entire design process.
- Company: Global leader in facilities management with a focus on innovation and sustainability.
- Benefits: Gain valuable experience, work in a creative environment, and develop your design skills.
- Why this job: Join a dynamic team and make an impact through your creativity and design expertise.
- Qualifications: Strong design skills, proficiency in Adobe InDesign, and excellent communication abilities.
- Other info: Fixed term contract with opportunities for professional growth and collaboration.
The predicted salary is between 36000 - 60000 £ per year.
The organisation is a recognised global specialist in facilities management, delivering innovative services to high-profile clients. Its offering spans workplace design, helpdesk services, interim property management, and smart, sustainable building solutions enabled through advanced technology.
Please note that this role is a Fixed Term Contract (Maternity Cover) only.
Key Responsibilities- Own the design, layout, and overall presentation of bid documents and presentations.
- Manage the end-to-end document and design process for bids and proposals, including timelines, milestones, and document risks.
- Review client RFPs to ensure all document, format, and submission requirements are met.
- Create proposal templates aligned to RFP requirements and internal standards, including bespoke designs where required.
- Compile and format content from multiple contributors into a clear, professional submission.
- Produce tailored graphics and illustrations to support bid content.
- Ensure high-quality layout and formatting, coordinating with external designers for strategic bids where necessary.
- Maintain strict version control and track content status, escalating gaps or risks as required.
- Develop and maintain reusable templates and a central library of bids, proposals, presentations, and infographics.
- Proofread content to ensure accuracy, consistency, and quality.
- Provide administrative support to bid teams, including meeting coordination, minute-taking, and action tracking.
- Support the design of presentation materials and related collateral.
- Collaborate closely with Marketing on campaigns, presentations, capability statements, and social media content.
- Excellent written English and strong verbal communication skills.
- High proficiency in Microsoft Office.
- Intermediate-level experience in Adobe InDesign (essential).
- Strong creativity, design flair, and attention to detail.
- Excellent organisation, planning, and time-management skills.
- At least two years’ experience managing proposal or bid documents, with an understanding of the bid management process.
- Strong layout and design capability, producing professional, contemporary documents and graphics.
- A good understanding of document-focused project management techniques.
- The ability to build effective working relationships with contributors, managers, and stakeholders.
- The ability to work calmly under pressure and manage multiple deadlines.
- A proactive mindset with the confidence to escalate issues appropriately.
- Flexibility to work extended hours by prior arrangement to meet deadlines.
- Degree or equivalent qualification in a relevant subject.
- Proficiency in Adobe InDesign.
- Intermediate-level proficiency in Microsoft PowerPoint.
Assistant Design & Bid Manager in City of London employer: People Group
Contact Detail:
People Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Design & Bid Manager in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your best work, especially any bid documents or designs you've crafted. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching the company and its projects. Tailor your responses to show how your experience aligns with their needs, especially in design and bid management.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Assistant Design & Bid Manager in City of London
Some tips for your application 🫡
Show Off Your Design Skills: Since this role is all about design and presentation, make sure your application reflects your creativity. Use a clean layout and consider including examples of your previous work or designs to really stand out.
Tailor Your Application: We want to see how you fit into our world! Make sure to customise your CV and cover letter to highlight your experience with bid documents and your proficiency in tools like Adobe InDesign. Show us why you're the perfect match for this role!
Proofread Like a Pro: Attention to detail is key in this job, so don’t skip the proofreading stage. Typos and formatting errors can be a big turn-off, so take the time to ensure everything is polished and professional before hitting send.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at People Group
✨Know Your Bid Management Basics
Before the interview, brush up on the bid management process. Understand how to manage timelines, document risks, and the importance of meeting RFP requirements. This knowledge will show that you’re not just familiar with the role but also ready to hit the ground running.
✨Showcase Your Design Skills
Prepare a portfolio that highlights your design flair and layout capabilities. Include examples of bid documents or presentations you've worked on, especially those that demonstrate your proficiency in Adobe InDesign. This will give the interviewers a tangible sense of your creativity and attention to detail.
✨Practice Your Communication
Since strong verbal communication is key, practice articulating your thoughts clearly. You might be asked to explain your design choices or how you manage multiple contributors. Being able to communicate effectively will help you build rapport with the interviewers and showcase your collaborative skills.
✨Be Ready for Scenario Questions
Expect questions that assess how you handle pressure and tight deadlines. Prepare examples from your past experiences where you successfully managed multiple projects or escalated issues appropriately. This will demonstrate your proactive mindset and ability to work calmly under pressure.
