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- Tasks: Create stunning bid documents and presentations while managing the entire design process.
- Company: Global leader in facilities management with a focus on innovation and sustainability.
- Benefits: Gain valuable experience, work in a creative environment, and develop your design skills.
- Why this job: Join a dynamic team and make an impact with your creativity and design flair.
- Qualifications: Experience in bid management, strong design skills, and proficiency in Adobe InDesign.
- Other info: Fixed Term Contract (Maternity Cover) with opportunities for professional growth.
The predicted salary is between 36000 - 60000 £ per year.
About the Company
The organisation is a recognised global specialist in facilities management, delivering innovative services to high-profile clients. Its offering spans workplace design, helpdesk services, interim property management, and smart, sustainable building solutions enabled through advanced technology. Please note that this role is a Fixed Term Contract (Maternity Cover) only.
Key Responsibilities
- Own the design, layout, and overall presentation of bid documents and presentations.
- Manage the end-to-end document and design process for bids and proposals, including timelines, milestones, and document risks.
- Review client RFPs to ensure all document, format, and submission requirements are met.
- Create proposal templates aligned to RFP requirements and internal standards, including bespoke designs where required.
- Compile and format content from multiple contributors into a clear, professional submission.
- Produce tailored graphics and illustrations to support bid content.
- Ensure high-quality layout and formatting, coordinating with external designers for strategic bids where necessary.
- Maintain strict version control and track content status, escalating gaps or risks as required.
- Develop and maintain reusable templates and a central library of bids, proposals, presentations, and infographics.
- Proofread content to ensure accuracy, consistency, and quality.
- Provide administrative support to bid teams, including meeting coordination, minute-taking, and action tracking.
- Support the design of presentation materials and related collateral.
- Collaborate closely with Marketing on campaigns, presentations, capability statements, and social media content.
About You
- Excellent written English and strong verbal communication skills.
- High proficiency in Microsoft Office.
- Intermediate-level experience in Adobe InDesign (essential).
- Strong creativity, design flair, and attention to detail.
- Excellent organisation, planning, and time-management skills.
- At least two years’ experience managing proposal or bid documents, with an understanding of the bid management process.
- Strong layout and design capability, producing professional, contemporary documents and graphics.
- A good understanding of document-focused project management techniques.
- The ability to build effective working relationships with contributors, managers, and stakeholders.
- The ability to work calmly under pressure and manage multiple deadlines.
- A proactive mindset with the confidence to escalate issues appropriately.
- Flexibility to work extended hours by prior arrangement to meet deadlines.
Qualifications
- Degree or equivalent qualification in a relevant subject.
- Proficiency in Adobe InDesign.
- Intermediate-level proficiency in Microsoft PowerPoint.
Assistant Design & Bid Manager employer: People Group
Contact Detail:
People Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Design & Bid Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your best design work and bid documents. This is your chance to visually demonstrate what you can bring to the table, so make it pop!
✨Tip Number 3
Prepare for interviews by practising common questions and showcasing your knowledge about the company. Tailor your responses to reflect their values and how your experience aligns with their needs.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Assistant Design & Bid Manager
Some tips for your application 🫡
Show Off Your Design Skills: Since this role is all about design and presentation, make sure your application reflects your creativity. Use a clean layout and consider including examples of your previous work or designs to really stand out.
Tailor Your Application: Read the job description carefully and tailor your application to highlight how your experience aligns with the key responsibilities. We want to see how you can own the design process and manage bids effectively.
Proofread, Proofread, Proofread!: Attention to detail is crucial in this role. Before hitting send, double-check your application for any typos or formatting issues. A polished application shows us you care about quality.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at People Group
✨Know Your Bid Management Basics
Before the interview, brush up on your understanding of the bid management process. Familiarise yourself with key terms and concepts related to proposal documents and presentations. This will help you speak confidently about your experience and how it aligns with the role.
✨Showcase Your Design Skills
Prepare a portfolio that highlights your design flair and layout capabilities. Include examples of bid documents or presentations you've created, especially those that demonstrate your proficiency in Adobe InDesign. This visual evidence can set you apart from other candidates.
✨Be Ready to Discuss Collaboration
Since this role involves working closely with various teams, think of examples where you've successfully collaborated with others. Be prepared to discuss how you’ve built effective working relationships and managed contributions from multiple stakeholders in past projects.
✨Demonstrate Your Attention to Detail
During the interview, emphasise your meticulous approach to proofreading and formatting. Share specific instances where your attention to detail made a significant difference in the quality of a bid or proposal. This will show that you understand the importance of high-quality submissions.
