Project Coordinator – Construction Location: Greenwich Salary: £30,000 - £40,000 + Benefits Package We are working with a well-established and rapidly growing construction and building services contractor with an impressive track record of delivering projects for a range of high-profile clients. Having grown significantly over the years, the business now operates as a turnkey Principal Contractor, offering a comprehensive range of services through its in-house teams and specialist supply chain. With a strong reputation built around quality, safety and client relationships, they are now looking to recruit an experienced Project Coordinator to support their growing Projects and Critical Services teams. This is a varied and important role combining project coordination, commercial administration and financial support. Working closely with Project Managers and senior management, you will play a key part in ensuring projects run smoothly, remain financially controlled and are delivered to the required standards. You will act as a central point of contact between internal teams, clients, subcontractors and suppliers, supporting multiple projects across London and the surrounding areas. Key Responsibilities Project Coordination & Administration * Support Project Managers with the day-to-day coordination and administration of multiple construction projects. * Maintain and update project forecasting trackers and internal reporting systems. * Attend project meetings, prepare agendas, take minutes and circulate actions to relevant stakeholders. * Manage project documentation, ensuring RAMS, permits, O&M manuals and handover packs are collated, submitted and stored correctly. * Set up and maintain project records using SharePoint, Procore and other internal systems. * Coordinate site access, permits, parking arrangements and general site requirements. * Assist with the preparation of Health & Safety folders for larger projects. * Support procurement activities, including subcontractors, suppliers, materials and equipment. Financial & Commercial Administration * Assist Project Managers with applications for payment, invoicing and financial administration. * Raise purchase orders for labour, materials and hired equipment. * Monitor project costs, expenses and variations, helping ensure projects remain within budget. * Assist with monthly and annual project forecasting. * Maintain accurate records of subcontractor quotations, costings and expenditure. * Support regular financial reporting and update internal financial systems and project trackers. * Attend bi-weekly management meetings to review and update financial information. Client & Stakeholder Management * Act as a key point of contact for clients, building management teams, subcontractors and suppliers. * Build and maintain positive working relationships through regular communication and site visits. * Coordinate meetings between Project Managers and clients. * Chase outstanding information and documentation to ensure project deadlines are achieved. General Administration & Compliance * Maintain organised project files and ensure documentation is accessible and compliant with company ISO standards. * Assist with the onboarding of new suppliers and ensure all relevant compliance documentation is obtained. * Support office and site-based compliance checks, including Fire, Health & Safety and stock audits. Working hours: 7:00am – 4:00pm, Monday to Friday, including a one-hour paid lunch break. Location: Based from the Greenwich office, with travel to various London-based project sites as required. If you are an experienced Construction Project Coordinator or Project Administrator looking for a varied role offering exposure to both project delivery and commercial processes, we'd be keen to hear from you
Project Administrator in Greenwich employer: People Group Limited
As one of the UK's leading engineering firms, we pride ourselves on fostering a dynamic and inclusive work culture that prioritises employee growth and development. Our London-based team thrives on collaboration and innovation, offering exceptional benefits and a competitive package that reflects our commitment to delivering impactful projects in the healthcare sector. Join us to be part of a company that values your expertise and provides opportunities for meaningful contributions to vital public infrastructure.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Greenwich
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like People Group Limited, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Administrator at People Group Limited.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at People Group Limited
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
