At a Glance
- Tasks: Manage office finances, support IT tasks, and ensure smooth operations.
- Company: Dynamic workplace focused on inclusivity and diversity.
- Benefits: Up to £50k salary, performance bonuses, and a supportive work environment.
- Other info: Great opportunity for career growth in a vibrant office setting.
- Why this job: Join a team where your organisational skills can shine and make a real difference.
- Qualifications: Experience in administration and strong computer skills required.
The predicted salary is between 31500 - 38500 £ per year.
The skills you will need
Your New Salary: Up to £50k (depending on experience). Discretionary bonus scheme in place. If a bonus is paid, it will be linked to performance.
- Fully Office Based
- Perm
- Start: ASAP
Reports To: Director of Administration Dept.
Deputy Administration Manager - What You'll be Doing
- Monitor and control petty cash to pay invoices.
Check all invoices in detail to ensure no duplicates of payments.
Make payments and accurately record details of expenditure and keep copy of all invoices and supporting documents in Administration file.
- Monitor refreshments and the office stationery stock and order/purchase items as necessary to ensure sufficient stocks are available at all times.
Maintain supplier lists and check the market price for all items purchased regularly at least once every quarter to ensure all prices are up to date.
- Responsible for assisting in planning and executing IT related tasks, including supporting system development, implementation, and maintenance.
Collaborates with teams to identify needs, develop technical solutions, and optimize digital tools for organizational efficiency.
- Liaise with contracted office support staff to provide guidance and ensure acceptable levels of service are provided.
Raise any issues or concerns with contractor, and if not resolved with Section Head.
- Provide accurate, up to date information on expenditure in Administration to assist Section Head to monitor expenditure.
Assist as necessary in preparation of regular budget reports and annual budget.
- Assist in maintaining accurate and up to date employee contact details.
Act as Administration focal point for requests relating to new employees, ensuring timely issue of ID cards, access cards, etc
- Arrange office maintenance for all departments as per allocated requests from departments.
Contact contractors to obtain quotes as necessary in accordance with company policy and instruct work in consultation with Section Head.
Check work is completed on time and to required standard.
Raise any issues or problems arising with Section Head.
Make payments for all cases and accurately record details of expenditure and keep copy of all invoices and supporting documents in Administration file.
- Liaise with all departmental focal points to schedule access to archive room as and when required.
Maintain detailed records of access and documents deposited and removed to ensure security of documents and compliance with company policy.
Act as focal point for Administration to maintain electronic and hard copy filing systems to store and retrieve documents efficiently.
- Maintain accurate and up to date inventory and fixed asset records as per company policy.
Liaise with departmental focal points to ensure all items are properly checked, recorded and labeled.
Provide reports to Section Head as required.
- Provide general secretarial and clerical support including but not limited to, arranging meeting, preparing agendas for meeting, filing, photocopying, faxing, mailing and covering reception duties as and when required
Deputy Administration Manager - The Skills You'll Need to Succeed
- Fluent in English both verbal and written.
- Solid proven administration, front line, monitoring and control petty cash to pay invoices experiences.
- Relevant degree, diploma, or secretarial course, with substantial experience in administrative and secretarial support roles.
- Computer literacy, including outlook, word and excel
- Well-developed numeracy and calculation skills
People First is committed to increasing diversity, and maintaining an inclusive workplace culture.
We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
We can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
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Deputy Administration Manager employer: People First
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StudySmarter Expert Advice🤫
We think this is how you could land Deputy Administration Manager
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like People First.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like People First.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Deputy Administration Manager
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to People First.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of People First. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at People First
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with People First, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at People First, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for People First could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at People First as they’re likely seeking a candidate who can enhance their workplace culture.
