JobTitle:DeputyAdministrationManager
Theskillsyouwillneed:Englishfluent,Solidprovenadministration,frontline,monitoringandcontrolpettycashtopayinvoicesexperiences.
YourNewSalary:Upto£50k(dependingonexperience).Discretionarybonusschemeinplace.Ifabonusispaid,itwillbelinkedtoperformance.
FullyOfficeBased
Perm
Start:ASAP
ReportsTo:DirectorofAdministrationDept.
DeputyAdministrationManager-WhatYou'llbeDoing:
- Monitorandcontrolpettycashtopayinvoices.Checkallinvoicesindetailtoensurenoduplicatesofpayments.MakepaymentsandaccuratelyrecorddetailsofexpenditureandkeepcopyofallinvoicesandsupportingdocumentsinAdministrationfile.
- Monitorrefreshmentsandtheofficestationerystockandorder/purchaseitemsasnecessarytoensuresufficientstocksareavailableatalltimes.Maintainsupplierlistsandcheckthemarketpriceforallitemspurchasedregularlyatleastonceeveryquartertoensureallpricesareuptodate.
- ResponsibleforassistinginplanningandexecutingITrelatedtasks,includingsupportingsystemdevelopment,implementation,andmaintenance.Collaborateswithteamstoidentifyneeds,developtechnicalsolutions,andoptimizedigitaltoolsfororganizationalefficiency.
- Liaisewithcontractedofficesupportstafftoprovideguidanceandensureacceptablelevelsofserviceareprovided.Raiseanyissuesorconcernswithcontractor,andifnotresolvedwithSectionHead.
- Provideaccurate,uptodateinformationonexpenditureinAdministrationtoassistSectionHeadtomonitorexpenditure.Assistasnecessaryinpreparationofregularbudgetreportsandannualbudget.
- Assistinmaintainingaccurateanduptodateemployeecontactdetails.ActasAdministrationfocalpointforrequestsrelatingtonewemployees,ensuringtimelyissueofIDcards,accesscards,etc
- Arrangeofficemaintenanceforalldepartmentsasperallocatedrequestsfromdepartments.ContactcontractorstoobtainquotesasnecessaryinaccordancewithcompanypolicyandinstructworkinconsultationwithSectionHead.Checkworkiscompletedontimeandtorequiredstandard.RaiseanyissuesorproblemsarisingwithSectionHead.MakepaymentsforallcasesandaccuratelyrecorddetailsofexpenditureandkeepcopyofallinvoicesandsupportingdocumentsinAdministrationfile.
- Liaisewithalldepartmentalfocalpointstoscheduleaccesstoarchiveroomasandwhenrequired.Maintaindetailedrecordsofaccessanddocumentsdepositedandremovedtoensuresecurityofdocumentsandcompliancewithcompanypolicy.ActasfocalpointforAdministrationtomaintainelectronicandhardcopyfilingsystemstostoreandretrievedocumentsefficiently.
- Maintainaccurateanduptodateinventoryandfixedassetrecordsaspercompanypolicy.Liaisewithdepartmentalfocalpointstoensureallitemsareproperlychecked,recordedandlabeled.ProvidereportstoSectionHeadasrequired.
- Providegeneralsecretarialandclericalsupportincludingbutnotlimitedto,arrangingmeeting,preparingagendasformeeting,filing,photocopying,faxing,mailingandcoveringreceptiondutiesasandwhenrequired
DeputyAdministrationManager-TheSkillsYou'llNeedtoSucceed:
- FluentinEnglishbothverbalandwritten.
- Solidprovenadministration,frontline,monitoringandcontrolpettycashtopayinvoicesexperiences.
- Relevantdegree,diploma,orsecretarialcourse,withsubstantialexperienceinadministrativeandsecretarialsupportroles.
- Computerliteracy,includingoutlook,wordandexcel
- Well-developednumeracyandcalculationskills
Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
#J-18808-Ljbffr
New Job - Deputy Administration Manager - London - md employer: People First Team Japan/ピープルファーストチームジャパン
At People First Team Japan, we pride ourselves on fostering a dynamic and inclusive work culture that values diversity and collaboration. As a Japanese-Speaking Sales Team Lead based in Newcastle, you will benefit from competitive remuneration, opportunities for professional growth, and the chance to engage with a diverse clientele across Europe, making your role both meaningful and rewarding.
Contact Details:
People First Team Japan/ピープルファーストチームジャパン Recruitment Team
