At a Glance
- Tasks: Manage HR operations, payroll, and compliance while liaising with Japan headquarters.
- Company: Dynamic company promoting diversity and inclusion in the workplace.
- Benefits: Competitive salary, hybrid working after one month, and a supportive team environment.
- Other info: Great opportunity for career growth in a collaborative setting.
- Why this job: Join a vibrant team and make a real impact in HR and compliance.
- Qualifications: Fluent in Japanese and English, with HR knowledge and attention to detail.
The predicted salary is between 45000 - 45000 £ per year.
Salary: Up to £45k
Location: London (Office attendance required for the first 1 month, then hybrid working available)
Job status: Permanent
Working hours: 35 hours per week
Start date: ASAP
Responsibilities:
- Accounting & Finance: Manage monthly expense records and coordinate with the external accounting firm. Review accounting reports and maintain supporting financial documentation. Prepare internal P&L reports and provide regular updates to the Japan headquarters. Manage vendor and service contracts, including office leases, mobile phones, housing, insurance, and internet services. Monitor budget performance and support tax filing administration in collaboration with external accountants.
- Payroll & Attendance Administration: Prepare payroll statements and coordinate salary payments for local employees and expatriates. Manage attendance records, leave requests, annual leave balances, and remote working records. Ensure payroll records are accurate and up to date.
- HR & Employment Administration: Support HR operations in compliance with UK employment law. Administer statutory leave, including sick leave, maternity leave, and annual leave. Process payroll and administrative procedures related to employee onboarding, resignation, and termination. Maintain and update employee handbooks and HR policies in coordination with external advisors. Keep up-to-date with employment law and HR regulatory developments.
- Corporate Secretarial & Compliance: Manage statutory filings and corporate record updates with Companies House. Support compliance activities, including director verification and other regulatory requirements. Liaise with external consultants and advisors on legal and compliance matters.
- Office Administration: Manage office supplies and general administrative operations. Provide administrative support, including expense claims and approval documentation. Coordinate effectively with the Japan headquarters across different time zones.
Requirements:
- Basic knowledge of employment law and HR administration, including leave management (sick leave, maternity leave, annual leave), pensions, and payroll calculations related to termination and resignation, with a clear understanding of the compliance risks involved.
- Exceptional attention to detail and accuracy, particularly in payroll, accounting, corporate filings, and other compliance-related processes where errors are not acceptable.
- Self-motivated and proactive, with the ability to stay up to date with regulatory changes, collaborate with external advisors, and independently drive tasks through to completion.
- Flexible, hands-on, and highly accountable, with a strong sense of ownership and the ability to adapt to changing priorities in a startup or small-team environment.
- Japanese mother tongue standard with business-level proficiency in English, with the ability to understand and communicate complex HR, legal, and accounting matters.
People First is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
Japanese Speaking Job - HR Coordinator - London employer: People First Team Japan/ピープルファーストチームジャパン
At People First, we pride ourselves on being an exceptional employer that values diversity and inclusivity within our vibrant London office. With a strong focus on employee growth, we offer hybrid working options after an initial onboarding period, ensuring a balanced work-life dynamic. Our supportive culture fosters collaboration and innovation, making it an ideal environment for those looking to make a meaningful impact in HR and compliance.
Contact Details:
People First Team Japan/ピープルファーストチームジャパン Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Japanese Speaking Job - HR Coordinator - London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at People First Team Japan/ピープルファーストチームジャパン!
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We think you need these skills to ace Japanese Speaking Job - HR Coordinator - London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at People First Team Japan/ピープルファーストチームジャパン. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to People First Team Japan/ピープルファーストチームジャパン and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at People First Team Japan/ピープルファーストチームジャパン. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to People First Team Japan/ピープルファーストチームジャパン's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at People First Team Japan/ピープルファーストチームジャパン
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with People First Team Japan/ピープルファーストチームジャパン.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at People First Team Japan/ピープルファーストチームジャパン will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact People First Team Japan/ピープルファーストチームジャパン and how you would contribute to adapting HR strategies.
