Japanese Speaking HR Coordinator

Location: London

Office attendance required for the first 1 month, then hybrid working available.

Job status: Permanent

Working hours: 35 hours per week

Accounting & Finance

• Manage monthly expense records and coordinate with the external accounting firm.
• Review accounting reports and maintain supporting financial documentation.
• Prepare internal P&L reports and provide regular updates to the Japan headquarters.
• Manage vendor and service contracts, including office leases, mobile phones, housing, insurance, and internet services.
• Monitor budget performance and support tax filing administration in collaboration with external accountants.

Payroll & Attendance Administration

• Prepare payroll statements and coordinate salary payments for local employees and expatriates.
• Manage attendance records, leave requests, annual leave balances, and remote working records.
• Ensure payroll records are accurate and up to date.

HR & Employment Administration

• Support HR operations in compliance with UK employment law.
• Administer statutory leave, including sick leave, maternity leave, and annual leave.
• Process payroll and administrative procedures related to employee onboarding, resignation, and termination.
• Maintain and update employee handbooks and HR policies in coordination with external advisors.
• Keep up to date with employment law and HR regulatory developments.

Corporate Secretarial & Compliance

• Manage statutory filings and corporate record updates with Companies House.
• Support compliance activities, including director verification and other regulatory requirements.
• Liaise with external consultants and advisors on legal and compliance matters.

Office Administration

• Manage office supplies and general administrative operations.
• Provide administrative support, including expense claims and approval documentation.
• Coordinate effectively with the Japan headquarters across different time zones.

Basic knowledge of employment law and HR administration, including leave management (sick leave, maternity leave, annual leave), pensions, and payroll calculations related to termination and resignation, with a clear understanding of the compliance risks involved.

Exceptional attention to detail and accuracy, particularly in payroll, accounting, corporate filings, and other compliance-related processes where errors are not acceptable.

Self‑motivated and proactive, with the ability to stay up to date with regulatory changes, collaborate with external advisors, and independently drive tasks through to completion.

Flexible, hands‑on, and highly accountable, with a strong sense of ownership and the ability to adapt to changing priorities in a startup or small‑team environment.

Japanese mother tongue standard with business‑level proficiency in English, with the ability to understand and communicate complex HR, legal, and accounting matters.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.