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- Tasks: Manage office maintenance and ensure a safe working environment while liaising with contractors.
- Company: Join an international organisation that values diversity and inclusivity.
- Benefits: Competitive salary, Monday to Friday work hours, and a supportive team culture.
- Why this job: Utilise your Japanese skills in a dynamic role that supports expatriate staff and enhances office operations.
- Qualifications: Fluent in Japanese with experience in facility management within a Japanese company.
- Other info: Great opportunity for career growth in a vibrant workplace.
The predicted salary is between 28800 - 43200 £ per year.
An international organisation is looking for a Japanese speaking Facility/Administration Officer.
Responsibilities:
- To manage all aspects of office maintenance and premises administration making sure all Health and Safety issues are covered and sorted.
- Liaising with the company’s appointed building management company, coordinating relevant contractor/engineer, and attending tenants’ meetings.
- To update and renew the office maintenance contract and dealing with any issues arising from the lease and landlord issues such as rent, tenancy agreement, etc.
- To arrange appropriate physical access control including issuing/deleting the access control cards/badges and monitor/update the access control system.
- To order stationery, and any other supplies required for the company and staff and ensure that stocks do not run low and that the items are stored away.
- To arrange external storage.
- To manage the keys of the office including important ones.
- To ensure expatriate staff matters are efficiently processed e.g. immigration procedures, induction, the securing of accommodation, rent arrangements, medical, and other issues.
- To assist the expatriate staff in the General Affairs department with various tasks which may include reports to Head Office, photocopying, binding, filing etc.
Requirements:
- Japanese language skills are mandatory due to liaison with Head Office.
- Facility Management job experience in Japanese company.
- Product experience in Conference system, lighting, office furniture, access management system, electricity arrangement, air conditioning, etc.
We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers.
Japanese Speaking Facility/Administration Officer employer: People First (Recruitment) Ltd
Contact Detail:
People First (Recruitment) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Japanese Speaking Facility/Administration Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who speak Japanese or work in similar roles. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as a Facility/Administration Officer. This will help you stand out during the interview!
✨Tip Number 3
Practice your Japanese language skills! Since this role requires liaising with the Head Office, being fluent will give you an edge. Try role-playing common workplace scenarios to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Japanese Speaking Facility/Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Japanese speaking Facility/Administration Officer. Highlight your relevant experience in facility management and any specific skills that match the job description, especially your Japanese language skills.
Keep It Professional: While we love a friendly vibe, remember to keep your application professional. Use clear language, avoid slang, and ensure your CV is well-structured and free from typos. First impressions count!
Showcase Your Experience: Don’t just list your previous jobs; showcase your achievements and responsibilities that relate to the role. If you've managed office maintenance or liaised with contractors, make sure to mention it!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at People First (Recruitment) Ltd
✨Brush Up on Your Japanese
Since this role requires strong Japanese language skills, make sure to practice your speaking and comprehension. Prepare to discuss your previous experiences in Japanese, especially those related to facility management or administration.
✨Know the Company Inside Out
Research the international organisation thoroughly. Understand their values, culture, and any recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like managing office maintenance or dealing with landlord issues. Think of examples from your past experience that demonstrate your problem-solving skills and ability to manage multiple tasks.
✨Showcase Your Organisational Skills
As a Facility/Administration Officer, organisation is key. Be ready to discuss how you keep track of supplies, manage access control systems, and coordinate with contractors. Use specific examples to illustrate your methods and successes.
