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For Companies At a Glance
- Tasks: Coordinate schedules, manage travel, and support the CEO in various initiatives.
- Company: Join a dynamic team at People First, committed to inclusivity and diversity.
- Benefits: Competitive salary, professional growth, and a vibrant work culture.
- Why this job: Be the right hand to the CEO and make a real impact in a fast-paced environment.
- Qualifications: Experience as an executive assistant and fluency in English and Japanese required.
- Other info: Work in London with opportunities for career advancement and personal development.
The predicted salary is between 50000 - 60000 £ per year.
Overview
Salary: £50K – 60K
Location: London
Job status: Permanent
Working hours: 35 hours per week
Start date: ASAP
Responsibilities
- Coordinate a dynamic schedule and complex international travel, ensuring optimal time management and adherence to company policies.
- Participate in key meetings, help drive follow-up on actions and decisions, and support the CEO\’s tracking of ongoing activities across the business.
- Act as a liaison between the CEO and internal/external stakeholders, managing correspondence with clarity, professionalism, and confidentiality.
- Own a range of administrative responsibilities including document preparation, presentation support, expenses processing, and diary management for the CEO and direct reports.
- Provide general support to the CEO\’s office, including participation in initiatives, project work, events, and ad hoc tasks to ensure the smooth running of operations.
- Engage with executive leadership across the business and external partners to ensure alignment, timeliness, and delivery on key matters.
- Manage sensitive information with utmost professionalism, always representing the CEO\’s office with integrity.
Requirements
- Previous experience as an executive assistant
- Business-level proficiency in English and Japanese (including reading and writing)
- Strong interpersonal, organisational, and multitasking skills
- Familiar with Microsoft Office (Outlook, Excel, PowerPoint)
- Ability to work independently, adapt quickly, and manage multiple priorities with precision
- Discretion, resilience, and a proactive, solution-oriented approach to challenges
Please follow us on Linkedin: people-first-team-japan
We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website
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Japanese Speaking Executive Assistant To CEO employer: People First (Recruitment) Ltd
Contact Detail:
People First (Recruitment) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Japanese Speaking Executive Assistant To CEO
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Show us that you’re not just another candidate; demonstrate your knowledge about their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills, especially in English and Japanese. As an executive assistant, clarity and professionalism are key, so make sure you can articulate your thoughts confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the extra step to engage with us directly.
We think you need these skills to ace Japanese Speaking Executive Assistant To CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing schedules, handling correspondence, and any relevant skills in both English and Japanese. We want to see how you can bring value to our CEO's office!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past roles that showcase your organisational prowess and ability to multitask. We love seeing how you've tackled challenges head-on.
Keep It Professional: Remember, this is a professional application. Use a clear and concise format for your CV and cover letter. We appreciate clarity and professionalism, especially since you'll be representing the CEO's office!
Apply Through Our Website: We encourage you to apply through our website to ensure your application gets the attention it deserves. Plus, it’s super easy! Just follow the instructions and send us your CV as a Word document.
How to prepare for a job interview at People First (Recruitment) Ltd
✨Master the Schedule
As an Executive Assistant, you'll be managing a dynamic schedule. Before the interview, practice discussing how you prioritise tasks and manage time effectively. Be ready to share specific examples of how you've coordinated complex schedules in the past.
✨Showcase Your Language Skills
Since business-level proficiency in Japanese is crucial, prepare to demonstrate your language skills during the interview. You might be asked to converse in Japanese or translate a document, so brush up on relevant vocabulary and phrases that relate to the role.
✨Highlight Your Interpersonal Skills
This role requires strong interpersonal skills, so think of instances where you've successfully liaised between different stakeholders. Be prepared to discuss how you maintain professionalism and confidentiality while managing correspondence for high-level executives.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your ability to handle challenges. Prepare examples of how you've approached unexpected issues in previous roles, showcasing your proactive and solution-oriented mindset. This will demonstrate your resilience and adaptability, key traits for this position.
