HR Assistant in City of Westminster

The HR Assistant plays a key role in delivering a smooth, accurate and people-centered employee experience across the full employee lifecycle.

Working closely with the wider HR team, this role provides high-quality administrative and operational support, ensures HR data integrity and helps bring our people processes to life in a fast-paced, multi-brand environment.

• What you'll be doing: Policy & Procedure Advice
• Employee Relations & Administration
• Maintain accurate and up-to-date employee records in line with GDPR and internal policies, including contracts, onboarding and absence tracking.
• Respond to employee queries regarding HR policies, procedures and benefits.
• Provide administrative support for employee relations cases and HR projects.
• Attend meetings as an HR representative and take accurate, confidential notes.
• Prepare agendas, circulate minutes and follow up on action points.
• Absence & Training
• Monitor and record employee absence, supporting return-to-work processes and reporting.
• Coordinate training sessions and maintain accurate training records.
• Payroll Support
• Collate and verify timesheets, absence data and other payroll inputs.
• Prepare and input monthly payroll data, including starters, leavers, absences and overtime.
• Liaise with our payroll provider to ensure accurate and timely processing.
• Assist with resolving payroll queries from employees.
• Maintain accurate records of pay changes, deductions and other payroll-related updates.
• Support monthly payroll audits and reporting.
• Wellbeing Initiatives
• Support the delivery of wellbeing activities and campaigns across the business.
• Help coordinate wellbeing events, communications and feedback.
• Maintain wellbeing resources and signpost employees to relevant support.
• Key Skills
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• A high level of discretion and ability to handle confidential information sensitively.
• Proficiency in Microsoft Office, particularly Excel, Word, Lists, and Outlook.
• A proactive, collaborative mindset with a willingness to learn and develop.
• Previous experience in an HR Assistant, HR Administrator or similar role (desirable).
• Experience working in a fast paced, multi brand or retail environment (desirable).
• Familiarity with HR systems such as Teamtailor, SAP Success Factors or similar (desirable).
• About Pentland Brands
• We're
• Pentland

Brands: a global family business behind some of the world's most iconic active and lifestyle brands.

We bring integrity, energy and ambition to our work, setting high standards and striving to deliver great outcomes without ego.

Shape the work behind some of the world's most loved sport, outdoor and lifestyle brands.

At Pentland Brands, every role helps move our brands forward.

Whether you're supporting our people, improving our systems, growing our commercial performance, strengthening operations or shaping better ways of working, your impact reaches across a portfolio of iconic brands used by consumers around the world., Pentland Brands is the name behind some of the world's best-known sport, outdoor and lifestyle brands, including Speedo, Berghaus, Canterbury, Endura, Ellesse, Kickers and Mitre.

We are a global family business with a clear purpose: pioneering brands that make life better.

Across our teams, functions and locations, we work together to create products, experiences and partnerships that help people live more active, confident and positive lives.

Joining Pentland Brands means becoming part of a business where your work can have real reach, across multiple brands, markets, teams and disciplines.

It is a place for people who want to contribute, collaborate, improve how things are done and help build the future of brands with heritage, ambition and global impact.

Benefits and Perks

• competitive salary
• discretionary bonus
• hybrid working
• flexible start and finish times
• generous holiday allowance
• product discounts
• sample sales
• enhanced family-friendly policies
• healthcare support
• gym and fitness discounts
• cycle to work scheme
• electric car scheme

You can find full details of our benefits and perks on our UK Benefits page.

Interview Process

We want our interview process to feel clear, straightforward, and supportive.

If your experience and expectations look like a strong match for the role, here's what you can expect next:

• Talent Team Intro Call - A 30-minute video call with our Talent Team to get to know each other, talk through the role and your experience, and answer any questions you have.
• Experience Interview - A more in-depth interview (usually online) with the hiring manager to explore your skills, experience and approach, and how these align with the role, our principles, and our ways of working.
• Final Interview - A final in-person interview at our office, focused on deeper discussion and practical application, giving you the chance to meet more of the team and see Pentland Brands in action.
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