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- Tasks: Lead a global team to ensure smooth office operations and employee wellbeing.
- Company: Join a leading global payment provider that values innovation and collaboration.
- Benefits: Enjoy a full-time role with opportunities for professional growth and development.
- Why this job: Be part of a dynamic team focused on creating a safe and productive work environment.
- Qualifications: Experience in Office Management, strong leadership skills, and relevant certifications required.
- Other info: This role requires in-office presence five days a week.
The predicted salary is between 36000 - 60000 £ per year.
Company Overview: My client is a global payment provider, committed to fostering a workplace where innovation, inclusion, and collaboration drive success. As a global leader, they understand that their people are their greatest asset. Due to growth, they are looking for a Senior Office & Facilities Manager to be based out of their London Office.
Role Summary – Office & Facilities Manager (Global): The purpose of this role is to ensure Boku’s global office environments support employee wellbeing and productivity, focusing on facilities, health & safety, security, and environmental impact.
Key Responsibilities:
- Lead and support a global team of 4 Office Managers. Provide performance feedback and align team goals with company objectives. Ensure service excellence and responsiveness to business needs.
- Facilities & Office Operations: Oversee smooth, safe operation of global offices (notably London & San Francisco). Manage office budgets, procurement, and supplier contracts. Handle maintenance, security, and workplace safety procedures. Organize logistics such as meeting room checks, lunches, and board hotel bookings.
- Health, Safety & Compliance: Ensure First Aid and Fire Marshall training is up to date. Maintain compliance with Health & Safety legislation. Lead environmental and wellbeing initiatives. Maintain disaster recovery plans and conduct risk assessments.
- Property & Project Management: Liaise with landlords and manage relocations. Supervise contractors and ensure quality standards.
- HR & Event Support: Support HR with onboarding, DEI assessments, and travel/event coordination. Ensure new hires are informed on facilities and office procedures.
This role requires someone to be in the office 5 days a week, as well as some support to functions and events outside of standard working hours.
Key Skills and Competencies:
- Substantial experience in Office and Facilities Management
- Excellent communication and collaboration skills
- Proven leadership and management skills of a team
- Attention to detail and problem-solving skills
- Proficient in MS Office (MS Excel and MS Outlook)
- A sound understanding of Health & Safety legislation and policy
- Experience of event and project management
- The ability to set and keep to budgets
- Experience of working across international geographies
- Experience of implementing change for improved service/experience
Qualifications:
- IOSH or NEBOSH certificate
- Relevant office/business management degree or demonstrable equivalent experience
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Senior Office & Facilities Manager employer: Pentasia
Contact Detail:
Pentasia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Office & Facilities Manager
✨Tip Number 1
Network with professionals in the office and facilities management sector. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to opportunities at companies like Pentasia.
✨Tip Number 2
Familiarise yourself with the latest trends in workplace wellbeing and environmental sustainability. Being knowledgeable about these topics will not only enhance your application but also prepare you for discussions during interviews.
✨Tip Number 3
Prepare to discuss your leadership style and how you've successfully managed teams in the past. Be ready to share specific examples of how you've improved office operations or implemented health and safety measures.
✨Tip Number 4
Research Pentasia's company culture and values. Understanding their commitment to innovation, inclusion, and collaboration will help you tailor your approach and demonstrate that you're a great fit for their team.
We think you need these skills to ace Senior Office & Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office and facilities management. Emphasise your leadership skills, attention to detail, and any specific achievements that align with the responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your experience with health and safety compliance, budget management, and team leadership. Use specific examples to demonstrate how you can contribute to the company's success.
Highlight Relevant Qualifications: If you have an IOSH or NEBOSH certificate, make sure to mention it prominently in your application. Also, include any relevant degrees or certifications that showcase your expertise in office and business management.
Showcase Soft Skills: In addition to technical skills, highlight your communication and collaboration abilities. Provide examples of how you've successfully worked with teams or managed projects, as these are crucial for the role of Senior Office & Facilities Manager.
How to prepare for a job interview at Pentasia
✨Showcase Your Leadership Skills
As a Senior Office & Facilities Manager, you'll be leading a team. Be prepared to discuss your leadership style and provide examples of how you've successfully managed teams in the past. Highlight any specific achievements that demonstrate your ability to align team goals with company objectives.
✨Demonstrate Your Knowledge of Health & Safety
Given the importance of health and safety in this role, brush up on relevant legislation and best practices. Be ready to discuss how you've ensured compliance in previous positions and any initiatives you've led to improve workplace safety and employee wellbeing.
✨Prepare for Budget Management Questions
This role involves managing office budgets and procurement. Be prepared to talk about your experience with budget management, including how you've set and adhered to budgets in the past. Consider bringing examples of cost-saving measures you've implemented.
✨Highlight Your Project Management Experience
You'll likely be asked about your experience with project management, especially in relation to office relocations or renovations. Prepare to discuss specific projects you've managed, the challenges you faced, and how you ensured quality standards were met.
