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- Tasks: Manage purchase ledger processes, from invoices to payments and reconciliations.
- Company: Join Pentagon Technical Services & Filmtek Data Solutions, a key player in finance.
- Benefits: Gain valuable experience in finance with a supportive team environment.
- Why this job: Be the backbone of financial stability while developing essential skills.
- Qualifications: Experience in bookkeeping and proficiency in Excel; knowledge of XERO is a plus.
- Other info: Opportunity for growth in a dynamic finance team.
Reporting to the Finance Manager of Pentagon Technical Services & Filmtek Data Solutions they are accountable for the whole purchase ledger process, from purchase orders through to processing invoices for payment and reconciliation. They provide an indispensable service to the finance team, underpinning the wider financial stability of the business through their robust processes and systems.
Do you have the right skills and experience for this role Read on to find out, and make your application.
The main duties of the Purchase Ledger Clerk include matching and coding invoices, preparing and running BACS payments, reconciling supplier statements and ensuring VAT is treated correctly. The Purchase Ledger Clerk will generally work as part of the finance team, however they may work independently in a smaller organisation.
The role of a Purchase Ledger Clerk is to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information to the Finance Manager as needed.
Outlined below are a number of standard duties that this job role entails.
Key Deliverables
• Matching, checking and coding invoices
• Ensure correct VAT treatment of each transaction
• Making payments via BACS and online banking
• Processing of staff expenses
• Monitor and process the credit card ledger
• Setting up of new supplier accounts and maintaining existing account details
• Reconciliation of supplier statements
• Filing invoices
• Managing petty cash
• Invoice data entry
• Being first point of contact for all relevant enquiries
• Maintaining strong relationships with suppliers
• Reviewing systems and processes and making suggestions for improvements where necessary
Skills & Attributes
• Excellent communication skills
• Solid team working skills
• Self-disciplined and efficient, with a flexible and proactive nature
• Experienced in Excel and Microsoft office packages
• Knowledge of XERO software
• Demonstrable experience of bookkeeping
• Ability to work to and consistently meet deadlines
• The ability to work well under pressure.
• Excellent organisational skills and attention to detail
Sales Ledger Clerk employer: Pentagon Technical Services
Contact Detail:
Pentagon Technical Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Ledger Clerk
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about openings for a Sales Ledger Clerk. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of purchase ledger processes and VAT regulations. We want you to feel confident discussing your experience with matching invoices and using software like XERO.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks, like processing payments and reconciling statements, while keeping everything on track.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Sales Ledger Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with purchase ledger processes and bookkeeping. We want to see how your skills match the job description, so don’t be shy about showcasing your expertise in invoicing and reconciliation!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Purchase Ledger Clerk role. Share specific examples of how you've successfully managed invoices or improved financial processes in the past.
Show Off Your Tech Skills: Since knowledge of XERO and Excel is key for this role, make sure to mention any relevant experience you have with these tools. We love seeing candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Pentagon Technical Services
✨Know Your Numbers
Brush up on your financial knowledge, especially around purchase ledgers and VAT. Be ready to discuss how you’ve handled invoices, reconciliations, and payments in past roles. This shows you’re not just familiar with the tasks but can also bring valuable experience to the table.
✨Showcase Your Software Skills
Make sure you’re comfortable discussing your experience with Excel and any accounting software like XERO. Prepare examples of how you’ve used these tools to improve efficiency or accuracy in your previous jobs. This will demonstrate your technical proficiency and readiness for the role.
✨Communication is Key
Since this role involves liaising with suppliers and the finance team, be prepared to talk about how you’ve effectively communicated in past positions. Share specific instances where your communication skills helped resolve issues or improved relationships, as this will highlight your ability to work well within a team.
✨Be Proactive About Improvements
Think of examples where you’ve suggested improvements to processes or systems in your previous roles. This shows that you’re not just a doer but also a thinker who can contribute to the overall efficiency of the finance function. It’s a great way to stand out!
