Graduate – HR Coordinator

Join to apply for the Graduate – HR Coordinator role at Pentagon Technical Services. Base pay range: £28,000 – £32,000 per annum. Full‑time, permanent, office‑based in Beaconsfield, London.

About the Role

• Act as the first point of contact for general HR queries, providing advice and guidance where appropriate.
• Maintain accurate employee data and HR documentation, ensuring compliance with GDPR and employment law.
• Coordinate HR communications, ensuring updates and announcements are delivered clearly and promptly.
• Prepare HR reports and metrics on areas such as absence, turnover, and training completion.

Recruitment & Talent Support

• Support the talent team throughout the recruitment process—advertising, shortlisting, and scheduling interviews.
• Manage candidate communications and ensure a professional, positive candidate experience.
• Maintain recruitment trackers and support pre‑employment screening, references, and right‑to‑work checks.

Onboarding Process

• Coordinate onboarding and induction processes for all new starters.
• Prepare offer letters, contracts, and welcome packs.
• Ensure new hires have the required IT access, equipment, and resources before their start date.
• Conduct first‑day onboarding sessions and schedule and track probation reviews.
• Collect feedback from new starters to continuously improve the onboarding experience.

Employee Engagement & HR Projects

• Support the planning and delivery of engagement initiatives, employee surveys, and internal events.
• Assist in the coordination of learning and development programmes.
• Contribute to HR policy updates, internal communications, and cultural initiatives.
• Participate in HR improvement projects focused on process efficiency and employee experience.

Offboarding Process

• Manage the leaver process, including documentation, exit interviews, and system updates.
• Liaise with payroll, IT, and facilities to ensure smooth transitions and closure of access rights.
• Track exit feedback and assist in identifying trends for improvement.

Skills & Attributes

• Excellent organisational and multitasking skills.
• Strong interpersonal and communication abilities.
• High attention to detail and accuracy.
• Ability to handle sensitive information with discretion.
• Proficient in Microsoft Office and confident learning new HR systems.
• Positive, proactive, and adaptable mindset.

Education & Experience

• Degree in Human Resources, Business Administration, or related discipline (CIPD Level 3 or 5 desirable or in progress).
• Prior internship or experience in HR administration or coordination is advantageous.
• Knowledge of UK employment law, onboarding processes, and HR best practice.

Benefits

• Annual Leave: 23 days paid annual leave plus bank holidays, increasing to 25 after 12 months service.
• Company pension scheme.
• Funded CIPD qualification and professional development support.
• Career progression and mentoring opportunities.
• Modern office environment with a supportive HR team.
• Access to wellbeing initiatives and employee engagement programmes.

Why Join Us

• Gain hands‑on coordination experience across the full HR function.
• Opportunity to develop into an HR Advisor or Business Partner role.
• Mentorship and CIPD sponsorship for professional development.
• Exposure to a wide range of HR projects in a dynamic, collaborative environment.
• A values‑led organisation committed to integrity, teamwork, and excellence.