Controls and compliance lead

Pentagon Motor Group have an exciting and rare new career opportunity for a Controls & Compliance Lead, to join the amazing team at our Derby based Head Office.

Role Overview

The Controls & Compliance Lead is responsible for ensuring robust compliance, strong internal controls, and consistent operational standards across the Group. This role oversees audit follow-up, best-practice documentation, reporting requirements, and adherence to regulatory and company policies. The position plays a key role in maintaining governance, supporting operational teams, and promoting a culture of accuracy, transparency, and accountability.

Key Responsibilities

• Compliance Oversight & Reporting

• Ensure accurate and timely uploading of compliance documents and information to SharePoint.
• Facilitate half-yearly compliance questionnaires and consolidate responses for submission to Head Office.
• Produce and submit monthly Donations reports to Motus South Africa.
• Upload monthly Carbon Sustainability reports for each site and support ongoing sustainability reviews.
• Assist with VAT sample checks for VAT returns, ensuring VAT-qualifying invoice accuracy.

• Follow up on all Internal Audit actions to ensure timely completion and resolution.
• Create and maintain a “Best Practice” manual for Compliance SharePoint usage.
• Maintain and distribute an updated Consistent Audit Failings document after each completed audit.
• Review Group-wide compliance with monthly operational and financial checklists.

• Work alongside the Divisional IR35 Lead to ensure Purchase Ledger compliance with HMRC regulations.
• Review site-submitted expenses, ensuring alignment with current policy, correct VAT treatment, and approved fuel rates.
• Assist in maintaining and reviewing Keyloop permissions to support secure system access and control.
• Maintain, update, and manage the P Drive for current Policies and Procedures, ensuring documents remain accurate and accessible.

• Support sites and internal teams in understanding compliance requirements and best practices.
• Maintain clear and effective communication to promote consistent standards across the Group.
• Build and maintain strong working relationships with colleagues, department leads, and supporting stakeholders.

• Perform additional responsibilities as required by senior management to support departmental objectives and company goals.

Working hours

Monday to Friday 8.30am to 5.00pm. Driving licence essential, as the role does include travelling to our dealerships.

When you join Pentagon, from Day 1 you'll have access to a comprehensive benefits package including:

• 31 days holiday per year (including Bank Holidays) that will increase with length of service.
• Recommend a Friend Scheme.
• Discounted days out with family and friends.
• Retail discounts saving £££'s on shopping and dining out.
• Fully funded, Nationally Recognised Qualifications.
• Manufacturer specific training.
• Salary Finance.
• 24 hour access to the Employee Assistance Programme and designated site Mental Health First Aiders.
• Team member Pension Scheme contributions.
• Friends & family Customer Referral Payments.
• Discounts on products and services that we provide for family and friends.

We pride ourselves on offering exceptional training and development opportunities along with realistic career paths for each member of our Team.

At Pentagon, we believe that diversity and inclusion are fundamental to our success. We are committed to fostering a workplace where every individual is valued, respected, and empowered to contribute their unique perspectives and talents. Our values are chosen and driven by our colleagues, incorporating trust, respect, integrity and communication, to create and maintain a positive, collaborative culture. Our vision is that we believe that by embracing the perspectives and talents of every individual, we can drive meaningful change and create a more inclusive automotive industry for generations to come.

For more information on why becoming a member of the Pentagon Motor Group team is an amazing career choice head over to our website!