Legal and Commercial Associate in Epsom, Surrey

REPORTS TO: Head of Legal Operations

DEPARTMENT: Legal, Company Operations

LOCATION: Penta Consulting Ltd, Oaks House, 16-22 West Street, Epsom, Surrey, KT18 7RG (on-site)

ABOUT PENTA CONSULTING LTD

At Penta Consulting, we believe technology reaches its full potential when powered by the right people. As a leading provider of Technology Resource Solutions, we connect businesses with top-tier talent to drive digital transformation and innovation. With over 25 years of experience, we’ve built a global reputation for delivering high-quality expertise across key areas such as software development, artificial intelligence, project management, cloud computing, cybersecurity, enterprise architecture, and data analytics. Our clients span the globe, relying on our team of specialists to deliver tailored, impactful solutions.

KEY STAKEHOLDERS

• Executive Management Team
• Senior Leadership Team
• Company Operations
• Resource Operations
• Professional Services

JOB PURPOSE

The Legal & Commercial Associate is responsible for the day-to-day execution and delivery of all legal and commercial activities across the business, ensuring contracts, procurement, and compliance matters are managed efficiently, consistently, and in line with company risk appetite. Reporting directly to the Head of Legal Operations this role acts as the operational owner of legal and commercial workstreams, providing hands-on support to sales, operations, finance, and compliance teams. The role is accountable for managing contract lifecycles, overseeing client onboarding and procurement, maintaining legal documentation, and ensuring contractual and regulatory obligations are met across all jurisdictions in which the business operates.

DUTIES & RESPONSIBILITIES

Contract Management & Commercial Execution

• Own the end-to-end contract lifecycle for group companies, clients, suppliers, and ad-hoc requests from initial review through to execution, renewal, and termination.
• Draft, review, negotiate, and finalise a wide range of commercial agreements including NDAs, MSAs, MPAs, Collaboration Frameworks, RFIs, SOWs, agreements, and amendments.
• Ensure contractual terms appropriately reflect agreed commercial positions, flow downs, and risk mitigation measures.
• Maintain and continuously improve standard contract templates in line with regulatory changes and business requirements, liaising with external counsel where necessary.
• Ensure all client and supplier documentation is valid, up to date, and aligned with internal regulatory requirements (KYCs, credit checks, company certificates, licenses).
• Act as the primary legal and commercial point of contact for client and supplier relationships, supporting negotiations and resolving contractual queries.
• Monitor contractual compliance and service obligations, escalating risks or breaches as required.

Stakeholder Support & Business Enablement

• Provide day-to-day legal and commercial support to sales, operations, finance, contracts, and compliance teams to enable efficient deal execution.
• Support the sales function by reviewing and negotiating client terms to facilitate timely deal closure while protecting the company’s commercial interests.
• Translate legal risk into clear, pragmatic commercial advice for non-legal stakeholders.

Governance, Compliance & Risk

• Ensure all contracts and commercial activities comply with internal policies, regulatory requirements, and jurisdictional obligations.
• Maintain accurate and up-to-date contract records, databases, and document repositories, flagging key dates, renewals, and expiries.
• Identify recurring risks or inefficiencies in contracting and procurement processes and recommend improvements.
• Support audits, internal reviews, and compliance initiatives as required.

Team & Operational Support

• Act as an operational escalation point for team members, providing guidance on legal or contract queries and process adherence.
• Support onboarding and training new team members on legal and commercial processes, templates, and best practices.
• Deputise for the Head of Legal Operations on routine operational matters when required.

Automation, Systems & Operational Process Improvement

• Own and continuously improve legal and commercial operational processes, ensuring workflows are efficient, scalable, and aligned with business growth.
• Identify opportunities to automate manual, repetitive, or high-volume legal and commercial tasks, including contract lifecycle management, procurement onboarding, approvals, and renewals.
• Act as the departmental lead for systems and tools, including contract repositories, workflow tools, CRM integrations, and document management platforms.
• Develop and maintain standard operating procedures (SOPs), playbooks, and guidance for legal and commercial processes, ensuring consistency and audit readiness.
• Ensure automation and process changes continue to meet regulatory, contractual, and internal governance requirements.

EXPERIENCE & QUALIFICATIONS

• Proven experience in an in-house legal role or commercial legal role.
• Experience working within a commercial, operational or compliance environment (professional services or staffing industry preferred).
• Strong understanding of legal agreements, commercial risk, compliance and legal operational efficiencies and best practices.
• Knowledge of regulatory and operational compliance standards.
• Skilled in relationship management across internal and external teams.
• Proficient with CRM systems, document management, reporting tools and Microsoft Office suite.

THE IDEAL CANDIDATE

• Strong analytical, problem-solving and investigative mindset.
• High attention to detail and accuracy.
• Confident communicator with excellent stakeholder management capabilities.
• Proactive, commercially aware, and able to identify risks before they surface.
• Adaptable, organised and able to manage competing priorities in a fast-paced environment.
• Integrity driven with strong professional ethics.

BENEFITS

• Christmas & Birthday Leave
• Workplace Pension
• Bike to Work
• Travel Season Ticket Loan
• Company Social Events
• Company Incentive Trips
• Health & Wellbeing Cash Plan Scheme
• Employee Assistance Programme
• Enhanced Family Planning Policies

AWARDS

• FT1000 - Financial Times & Statista's list of fastest growing businesses in Europe
• 2026 Sunday Times Best Companies to work for
• 2026 & 2025 King's Award for Enterprise (International Trade)
• 2025 London Business Awards (International Business of the Year)
• 2025 London Business Awards (Overall Winner)
• 2025 TIARA Awards (Growth Company of the Year)
• 2025 TIARA Awards (UK Specialist of the Year (Over £20m))
• 2025 Recognised in the Sunday Times 100
• 2025 Shortlisted for the Growing Business Awards (2 categories)
• 2026 Shortlisted for the TIARA Awards (3 categories)
• 2026 Shortlisted for the Private Business Awards (Scale Up of the Year)
• 2026 Shortlisted for the National SME Awards (2 categories)