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- Tasks: Join a dynamic team to manage scheduling for technicians across the UK.
- Company: Penspen is a leading engineering and project management consultancy.
- Benefits: Enjoy a competitive salary, flexible benefits, and hybrid work options.
- Why this job: Be part of a fast-paced environment that values safety and efficiency.
- Qualifications: Five GCSEs including English and Maths; strong organisational skills required.
- Other info: Opportunity for growth and training in scheduling techniques.
The predicted salary is between 20800 - 36400 £ per year.
Location: Middlewich, England, United Kingdom. Hybrid/On-site work preferred on certain days of the week. The salary for this role is depending on experience plus flexible benefits - Circa £26k. Applicants must have the legal right to live and work in the UK.
Main Purpose Of Role
Working within a fast-paced team, the role takes responsibility for efficient, effective scheduling of Routine and Ad hoc workload for Technicians around the UK. This will be done by using our Computerised Maintenance Management System (CMMS). The Role requires you to identify, arrange resources and enable activities to the highest standard. You will be direct contact for clients and peers within the business, whilst monitoring the delivery of the program of work and working with colleagues to remove delivery risks and maximise delivery opportunities.
Responsibilities
- Working safely & responsibly
- To be aware of Company and client requirements for health, safety and environmental procedures.
- To comply with the above procedures as applicable for the role.
- To bring to the attention of the Quality and HSE Departments any failures that is in breach of Company policy or legal requirements and if safety related stop work.
- To work within the guidelines for the company quality systems.
Commercial Success
- Contribute to successful performance of the budget for Operational activities.
- Create operational resource plans and work delivery schedules for your areas.
- Optimise operational productivity by effective programming of operational schedules, processes, documentation and tools.
- Recommend necessary changes to schedules and processes to improve efficiency, effectiveness and service quality.
Our Commitments
- Jeopardy management of daily schedule of works to ensure delivery of KPI’s.
- Ensuring that communication between internal departments and clients is ongoing and utilised to maintain an environment of continuous improvement.
- Support production of management information associated with scheduling activities.
- Carry out any other duties that might reasonably be expected for the post holder.
Our People
- Identifying any skills gaps for yourself and collaborate on a training programme to support this.
Technical Excellence
- Maintain an up-to-date knowledge of scheduling techniques and best practice.
- Provide advice and guidance to the Operations directorate.
- Suggest modifications to operational processes to ensure operation standards are maintained and improved to meet service standards and targets.
Key Relationships
- Clients/End Consumers
- Asset Management Leadership Team
- Manager Enterprise Asset Management
- Operations Manager
- Scheduling Lead & Schedulers
- Key Contract Managers
- Project Engineers
- Project Coordinators
- 3rd Party Contractors
Financial Dimensions
£10m Revenue. Good financial awareness of Project Management and Procurement procedures.
Key Performance Indicators
- Management Reports
- HSE KPI’s
- Customer KPIs
- Utilisation levels
- Customer Feedback
Knowledge / Experience (Skills)
- Knowledge of the practical application of scheduling & program management, this includes applying principles, techniques, and procedures.
- Knowledge of commercial techniques, tools, and principles.
- Knowledge of business and management principles involving resource allocation and coordination of people and resources.
- Good organisational, IT and Time Management skills.
- Good numeracy and literacy.
- Self-motivated and the ability to work as part of a team.
- Experience of recording accurate data and attention to detail.
- Be reliable, responsible, and safety conscious.
- Able to communicate in a professional manner and in a pressurised operational environment.
Qualifications
- Five GCSE’s grade C and above including English & Math’s or other appropriate qualification.
- Current valid UK driving licence.
- Awareness of Health and Safety Policy & Procedures. (esp. HSAWA, COSHH)
Health, Safety & Environment
In addition to the role Responsibilities, every employee has overall responsibility for:
- Understanding and adhering to all relevant policies and procedures.
- Taking reasonable care for your own Health and Safety and the Health and Safety of others.
- Working with the Company to ensure a high standard of Health, Safety and Environmental management by following the site HSE procedures.
- Ensuring compliance with all relevant quality standards/procedures in your area.
- This includes reporting any deviations from these standards/procedures, completing corrective actions and making recommendations to prevent similar deviations in the future.
Penspen Competencies
- Safety Comes First - Health and safety is our number one priority and at the forefront of all decisions and actions.
- Makes Effective Decisions – Cuts through complexity and ambiguity to arrive at sound decisions that enable business growth in a timely manner.
- Leads Self and Others – Leads with clarity, conviction and enthusiasm, aligning self and others to deliver the values and delivering the Penspen business strategy.
- Communicates and Influences - Communicates and influences others, presenting information clearly, adapting personal style to meet audience needs and ensuring understanding.
- Delivers with Focus - Anticipates challenge, ensuring performance is delivered with energy and perseverance, taking accountability for.
- Exceeds Client Expectations - Continually exceeds client expectations by building excellent stakeholder relationships and delivering exceptional products and services.
Contact Detail:
Penspen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Scheduler
✨Tip Number 1
Familiarise yourself with the Computerised Maintenance Management System (CMMS) that Penspen uses. Understanding how to navigate and utilise this system will give you a significant advantage during the interview process, as it shows your proactive approach and readiness to hit the ground running.
✨Tip Number 2
Brush up on your scheduling techniques and best practices. Being able to discuss specific methods you've used in the past to optimise schedules or improve efficiency will demonstrate your expertise and commitment to the role.
✨Tip Number 3
Network with current or former employees of Penspen, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and questions during the interview.
✨Tip Number 4
Prepare to discuss how you handle pressure and manage multiple tasks simultaneously. Given the fast-paced nature of the role, showcasing your organisational skills and ability to prioritise effectively will be crucial in making a strong impression.
We think you need these skills to ace Assistant Scheduler
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Assistant Scheduler role. Focus on your organisational, IT, and time management skills, as well as any experience with scheduling or project management.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your previous experiences have prepared you for the responsibilities outlined in the job description, such as managing schedules and communicating effectively with clients.
Highlight Relevant Qualifications: Ensure you mention your qualifications clearly, especially your GCSEs in English and Maths, as well as any other relevant certifications. If you have experience with Computerised Maintenance Management Systems (CMMS), be sure to include that too.
Showcase Your Soft Skills: The role requires good communication and teamwork abilities. Use your application to demonstrate these soft skills by providing examples of how you've successfully worked in a team or communicated effectively in a previous role.
How to prepare for a job interview at Penspen
✨Understand the Role
Before the interview, make sure you thoroughly understand the responsibilities of an Assistant Scheduler. Familiarise yourself with scheduling techniques and the Computerised Maintenance Management System (CMMS) mentioned in the job description.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational, IT, and time management skills. Be prepared to discuss specific examples of how you've effectively managed schedules or resources in previous roles.
✨Communicate Effectively
Since the role involves direct contact with clients and peers, practice clear and professional communication. Be ready to demonstrate how you can adapt your communication style to different audiences.
✨Demonstrate Safety Awareness
Given the emphasis on health and safety in the job description, be prepared to discuss your understanding of relevant policies and procedures. Share any experiences where you prioritised safety in your work.
