Junior Project Planner

Junior Project Planner

Location: Hybrid with some travel to the Holborn, London

Salary: £Negotiable with Flexible benefits fund worth £900.

Reporting: Project Controls Manager

Applicants need to have the right to live and work in the UK

Penspen www.penspen.com are looking for a super Project planner to provide support to the Project Controls Manager on simple scheduling/planning tasks on live projects and proposals.

Main Purpose of Role:

To ensure that all financial reporting requirements are met for the allocated Engineering & Project Management contracts. This will include preparation of day-to-day contract set up in Agresso, end of week financial reviews, end of month financial process, including accruals, posting actuals and forecasting. The role will also be required to ensure that contract baseline and live GM% are accurate in Agresso, reconciliations are correct within the reporting systems and update the Project Manager and Project Controls Manager on any financial risks. Provide narrative updates at the end of each month on contract financial performance. Assist with cash collection/debtors’ management, making sure invoices are raised on a timely basis as soon as possible under the contract.

Knowledge / Experience (Skills):

• Exceptional organisational skills
• Planning Knowledge will be beneficial
• Financial experience on contract delivery
• Time management essential
• Attention to detail and quality control of data and information.
• Agresso experience beneficial.
• Being able to work under tight timelines.
• Proficient at providing detailed reports.
• Analytical skills
• Communicates and escalates risk in a timely manner.

Qualifications:

• Good standard of general education
• Proficient in Microsoft suite products – specifically excel
• Agresso and Primavera V6 desired
• Engineering or Oil & Gas sector experience desired

Commercial:

• Support the administration and execution of EPM work scopes, including financial management, invoicing, report consolidation, and coordination with Project Managers.
• Ensure all contract details are accurately entered into Penspen’s financial reporting system, reflecting the contract\’s GM% baseline for all new contracts.
• Capture and maintain all forecasts in Agresso, ensuring consistency and alignment with Power BI reporting tools.
• Verify and ensure cost accruals are reported accurately on a monthly basis and avoid any duplication.
• Familiarity with forecasting methodologies used in the oil and gas industry is beneficial.
• Complete all month-end activities in accordance with the reporting timeline using Penspen’s financial system (Agresso), in coordination with the Project Controls Manager.
• Ensure that all reporting aligns with the sector-specific reporting framework.
• Prepare and submit payment applications with accurate details and supporting documentation.
• Generate invoices based on approved payment applications, ensuring alignment with contract terms.
• Investigate and rectify any discrepancies or variances identified in submitted applications.
• Maintain up-to-date cumulative revenue tracking sheets, reflecting all approved changes and actuals.
• Ensure that all revenue and cost accruals are accurately recorded and reflected in the system.
• Provide accurate forecast updates on all administered contracts.
• Maintain all contract-related data, records, and documentation systematically.
• Ensure that all contract reports and related data are regularly backed up and accessible.
• Follow up proactively on aged debt and unbilled values to ensure timely recovery.
• Deliver detailed commentary and variance analysis on monthly contract performance, comparing actuals against forecasts.
• Manage subcontractor administration, including purchase order creation, payment applications, invoice verification, and comparison of actuals against approved quotes.
• Identify potential financial risks and assist in developing mitigation strategies in collaboration with the commercial team.
• Contribute to the development and improvement of cost control processes, tools, and templates.

Key Relationships:

• Project Controls Manager
• Head of Projects
• Project Managers
• Director Finance
• Sub-contractor
• Director, Engineering Project Management

Penspen is an equal opportunities employer and welcomes applications from all suitably qualified persons.