At a Glance
- Tasks: Provide high-level support to the Executive Director and manage complex schedules.
- Company: Join a values-led organisation focused on collaboration and strategic objectives.
- Benefits: Flexible working, competitive salary, and opportunities for professional growth.
- Other info: Office-based one day a week with dynamic team interactions.
- Why this job: Be a key player in driving strategic goals while developing your skills.
- Qualifications: Strong organisational skills and ability to adapt to changing priorities.
The predicted salary is between 28800 - 43200 £ per year.
This role provides trusted, high-level support to the Executive Director of Membership and Commercial Services (MCS), ensuring effective leadership and smooth delivery of priorities. Acting as a key partner, the postholder will manage complex schedules, streamline communication and anticipate needs, while confidently adapting to changing demands. Beyond core coordination, they will contribute to projects and take ownership of ad hoc work, helping to drive strategic objectives within a collaborative, values-led environment.
Key responsibilities
- Act as a central point of coordination, ensuring smooth meeting rhythms, information flow and administrative processes for the new Group.
- Organise and manage meetings and events, including team away days, internal and external meetings, room bookings and logistics.
- Prepare and distribute agendas and papers for Group and MCS Leadership meetings; attend weekly leadership meetings and capture accurate, timely minutes.
- Arrange travel (UK only) and manage related logistics.
- Support financial administration, including processing expenses and managing the MCS team budget with accuracy and transparency.
- Maintain stakeholder records and key contact details on the database.
- Provide flexible support across projects and ad hoc work, adapting to changing priorities and contributing to wider team objectives.
- Champion effective ways of working, anticipating needs and helping the Executive Director deliver strategic goals within a collaborative, values-led environment.
We are based at offices in London. Someone in this role would be expected to be in the office one day a week, and attend other essential meetings and functions as required by their roles.
How to apply
Please send your CV and a covering letter explaining why you are suitable for the role to Angela Chapman, the HR Manager at Pensions UK by closing date Friday 6th February 2026: Angela.Chapman@pensionsuk.org.uk
Visit our careers page for the full job description: https://www.pensionsuk.org.uk/About-us/Careers#J-18808-Ljbffr
Executive Assistant in London employer: Pensions UK
Pensions UK is an exceptional employer that values collaboration and personal growth, offering a supportive environment for the Executive Assistant role. With a commitment to fostering a values-led culture, employees benefit from flexible working arrangements, opportunities for professional development, and the chance to contribute meaningfully to strategic objectives. Located in London, the company provides a vibrant workplace where innovation and teamwork thrive, making it an ideal place for those seeking a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the hiring manager. A friendly chat can go a long way in getting your foot in the door.
✨Tip Number 2
Prepare for interviews by researching the company and its values. We want to see how you can fit into our collaborative environment, so think about how your skills align with our goals.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll come across during the real deal.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email shows your enthusiasm and keeps you fresh in the interviewer’s mind. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, ability to manage complex schedules, and any experience with financial administration.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Explain why you're the perfect fit for the role and how you can contribute to the team. Use specific examples from your past experiences that demonstrate your adaptability and collaborative spirit.
Showcase Your Communication Skills:As an Executive Assistant, communication is key. In both your CV and cover letter, make sure to convey your ability to streamline communication and manage information flow effectively. This will show us you understand the importance of clear and concise communication.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets to the right place and stands out to us!
How to prepare for a job interview at Pensions UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing complex schedules, organising meetings, and supporting financial administration. This will help you demonstrate how your skills align with the role.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to streamline communication and adapt to changing demands, as these are key aspects of the job.
✨Prepare Thoughtful Questions
Interviews are a two-way street! Prepare insightful questions about the team dynamics, the Executive Director's priorities, and how success is measured in this role. This shows your genuine interest and helps you assess if the company is the right fit for you.
✨Demonstrate Your Collaborative Spirit
Since the role involves working within a values-led environment, be prepared to share examples of how you've contributed to team objectives in the past. Emphasise your ability to champion effective ways of working and support your colleagues.
