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- Tasks: Provide high-level support to the Executive Director and manage complex schedules.
- Company: Join a values-led organisation focused on collaboration and strategic objectives.
- Benefits: Flexible working, competitive salary, and opportunities for professional growth.
- Why this job: Be a key player in driving strategic goals while developing your skills.
- Qualifications: Strong organisational skills and ability to adapt to changing priorities.
- Other info: Office-based one day a week with dynamic team interactions.
The predicted salary is between 36000 - 60000 £ per year.
This role provides trusted, high-level support to the Executive Director of Membership and Commercial Services (MCS), ensuring effective leadership and smooth delivery of priorities. Acting as a key partner, the postholder will manage complex schedules, streamline communication and anticipate needs, while confidently adapting to changing demands. Beyond core coordination, they will contribute to projects and take ownership of ad hoc work, helping to drive strategic objectives within a collaborative, values-led environment.
Key responsibilities
- Act as a central point of coordination, ensuring smooth meeting rhythms, information flow and administrative processes for the new Group.
- Organise and manage meetings and events, including team away days, internal and external meetings, room bookings and logistics.
- Prepare and distribute agendas and papers for Group and MCS Leadership meetings; attend weekly leadership meetings and capture accurate, timely minutes.
- Arrange travel (UK only) and manage related logistics.
- Support financial administration, including processing expenses and managing the MCS team budget with accuracy and transparency.
- Maintain stakeholder records and key contact details on the database.
- Provide flexible support across projects and ad hoc work, adapting to changing priorities and contributing to wider team objectives.
- Champion effective ways of working, anticipating needs and helping the Executive Director deliver strategic goals within a collaborative, values-led environment.
We are based at offices in London. Someone in this role would be expected to be in the office one day a week, and attend other essential meetings and functions as required by their roles.
How to apply
Please send your CV and a covering letter explaining why you are suitable for the role to Angela Chapman, the HR Manager at Pensions UK by closing date Friday 6th February 2026: Angela.Chapman@pensionsuk.org.uk
Visit our careers page for the full job description.
Executive Assistant employer: Pensions UK
Contact Detail:
Pensions UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles and ask for insights. They can give you the inside scoop on what it’s really like to work there and might even refer you directly.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to see how you fit into our collaborative environment, so think about examples that showcase your adaptability and teamwork skills.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We love authenticity, so don’t just memorise answers—be ready to share your experiences and how they relate to the role.
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in our minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Executive Assistant position!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience that showcases your ability to manage complex schedules and support leadership effectively. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be specific about your experiences and how they relate to the responsibilities listed in the job description. We love a personal touch!
Showcase Your Adaptability: In your application, emphasise your ability to adapt to changing demands. Share examples of how you've successfully navigated shifting priorities in past roles. This will show us you can thrive in our dynamic environment!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you can find more details about the role and our values there. We can’t wait to hear from you!
How to prepare for a job interview at Pensions UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing complex schedules, organising meetings, and supporting financial administration. This will help you demonstrate how your skills align with the role.
✨Showcase Your Adaptability
In this role, you'll need to adapt to changing demands. Prepare examples from your past experiences where you've successfully navigated unexpected challenges or changes in priorities. This will show that you're ready to take on the dynamic nature of the job.
✨Prepare Thoughtful Questions
Interviews are a two-way street! Think of insightful questions to ask about the team culture, the Executive Director's leadership style, or ongoing projects. This not only shows your interest but also helps you gauge if the environment is the right fit for you.
✨Demonstrate Strong Communication Skills
As an Executive Assistant, clear communication is key. During the interview, practice articulating your thoughts clearly and concisely. You might even want to prepare a brief summary of your previous roles and how they relate to this position to showcase your communication prowess.
