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For Companies At a Glance
- Tasks: Support the CEO and Chief of Staff, managing diaries and communications effectively.
- Company: Join the Pension Protection Fund, making a real impact on people's lives.
- Benefits: Career development opportunities, personal growth, and a supportive work environment.
- Why this job: Be at the heart of decision-making and help shape the future of pensions.
- Qualifications: Experience as an Executive Assistant in a fast-paced environment is essential.
- Other info: Located near East Croydon station, with a commitment to diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Predominantly based in our Croydon office, with travel to our Cannon Street, London as required.
£50,000 to £55,000 per annum plus Civil Service Pension
Contract Type: Permanent
Position type: Full Time
At the Pension Protection Fund (PPF), we safeguard the futures of nearly 300,000 members by compensating defined benefit (DB) pension scheme holders when their sponsoring employers become insolvent. With over £30 billion in assets under management, our investments support long-term economic growth across the UK.
Our award-winning team of around 450 professionals has earned the IPE UK Pension Fund of the Year title three times in six years. We work closely with government and industry partners to improve outcomes for scheme members, employers, and the broader pension system playing a vital role in strengthening retirement security nationwide.
Executive Assistant – CEO Office
Were looking for a highly organised, proactive, and collaborativeExecutive Assistant (EA) to join the CEO Office in a pivotal role supporting both the Chief Executive Officer (CEO) and Chief of Staff. This is a unique opportunity to operate at the heart of the organisation, ensuring time and priorities are managed effectively and aligned with strategic goals.
As the first point of contact for the CEO Office, youll embody a welcoming, high-performing, and solutions-focused environment. Youll work closely with internal teams and external stakeholders to keep operations running smoothly and efficiently.
Key Responsibilities
- Diary Management: Take full ownership of complex scheduling for the CEO and Chief of Staff, coordinating across teams to ensure time is prioritised in line with organisational goals.
- Inbox Management: Triage the CEO Office inbox, draft responses, route communications appropriately, and maintain accurate records and filing systems. Discretion and confidentiality are essential.
- Travel Coordination: Plan and manage UK and international travel, including visas, logistics, and hospitality, ensuring all engagements and visits are delivered to a high standard.
- Operational Support: Process expenses, track budgets, manage subscriptions, and maintain the CEO Office SharePoint structure.
- Stakeholder Engagement: Collaborate with the CEO Office, Communications, and Stakeholder teams to support briefing processes and engagement planning.
About You
- You\’ll bring proven experience as an Executive Assistant supporting a CEO or C-suite leader in a fast-paced environment. Youre confident managing competing priorities, balancing short-term tasks with long-term strategic goals, and building strong, collaborative relationships across all levels.
- Exceptional organisational and communication skills
- Expert-level proficiency in Outlook, with strong working knowledge of Word, Excel, and PowerPoint
- A calm, solutions-focused approach and a keen eye for detail
- A genuine belief in the power of teamwork and relationship-building
- If youre ready to make a meaningful impact at the highest level of the organisation, wed love to hear from you.
This role is primarily office-based, with an expectation of being on-site five days a week. While occasional hybrid working may be possible, it is not offered on a regular basis. The position will be based predominantly at our Croydon office, with travel to our Cannon Street location as required by the CEO and Chief of Staff.
Sound like you? Apply now.
In return for your skills, experience and commitment well give you a challenging role within a business where youll get the support you need to develop your career.
Well also give you lots of opportunities for personal development and skills training.
Our Croydon office is just across the road from East Croydon station, which is around 15 minutes from Victoria or London Bridge, 10 minutes from Clapham Junction or half an hour from St Pancras.
We are proud to be a Disability Confident Leader and actively encourage applications from people with disabilities. We are committed to ensuring our recruitment process is inclusive and accessible. If you require any reasonable adjustments during the recruitment process, please let us know. We are happy to discuss your needs and ensure you have the support required.
We embrace diverse talent welcoming people with different beliefs, backgrounds and ways of working. Whatever your background, and however you identify, youll be welcome here.
No agencies please
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Executive Assistant to CEO (EA to CEO) employer: Pension Protection Fund
Contact Detail:
Pension Protection Fund Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO (EA to CEO)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Pension Protection Fund on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the organisation's values and recent projects. We want to see that you’re genuinely interested in what we do and how you can contribute to our mission of protecting people's pensions.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed complex schedules or handled sensitive information in the past. We love to see candidates who can demonstrate their proactive approach.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. It shows us that you’re enthusiastic and professional, which is exactly what we’re looking for.
We think you need these skills to ace Executive Assistant to CEO (EA to CEO)
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. We want to see how your skills and experiences align with what we're looking for, so make sure you understand the key responsibilities and requirements.
Tailor Your CV and Cover Letter: Don’t just send out a generic CV! We love it when applicants tailor their documents to highlight relevant experience. Show us how your previous roles have prepared you for this Executive Assistant position and why you’re the perfect fit for our team.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured responses that get straight to the heart of your qualifications. Avoid fluff and focus on what makes you stand out!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re keen on joining our team at the Pension Protection Fund!
How to prepare for a job interview at Pension Protection Fund
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO. Familiarise yourself with diary management, inbox triage, and travel coordination. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational prowess. Think about times when you successfully managed multiple priorities or streamlined processes. Being able to articulate these experiences will show that you can handle the fast-paced environment of the CEO Office.
✨Communicate Effectively
Since excellent communication is key for this role, practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing your interest in the organisation and its strategic priorities.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll be handling, be ready to discuss how you've maintained confidentiality in previous roles. Highlight your understanding of the importance of discretion and professionalism in supporting high-level executives.
