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- Tasks: Support the CEO and Chief of Staff, managing diaries and communications effectively.
- Company: Join the Pension Protection Fund, making a real impact on people's lives.
- Benefits: Career development opportunities, personal growth, and a supportive work environment.
- Why this job: Be at the heart of decision-making and help shape the future of pensions.
- Qualifications: Experience as an Executive Assistant in a fast-paced environment is essential.
- Other info: Located near East Croydon station, with a commitment to diversity and inclusion.
We’re the Pension Protection Fund. We protect millions of people in the UK who belong to defined benefit pension schemes. When these schemes fail, we’re ready to help.
Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.
We do this by paying our members, by charging a levy and by investing sustainably. Our work has a real impact on people’s lives, so we strive to do it well, with integrity and their future in mind.
We are seeking a highly organised, collaborative, and proactive Executive Assistant (EA) to join the CEO Office. This is a pivotal role supporting both the CEO and Chief of Staff (CoS), ensuring their time is used effectively and aligned with strategic priorities. You’ll be at the heart of the organisation, working closely with internal teams and external stakeholders to keep everything running smoothly. You will be the entry point to the CEO Office and will role model the welcoming, can-do, high calibre environment you will become a part of.
In this role, you will take full ownership of diary management for the CEO and CoS, coordinating with the CEO Office, Stakeholder, and Communications teams to implement prioritisation, scheduling and briefing processes. You’ll stay closely aligned to organisational priorities and key relationships, helping to evaluate and manage how time is spent across the CEO Office.
Inbox management is another key aspect of the role. You’ll support the triage of the CEO Office inbox, draft responses, route items appropriately, and maintain accurate records and filing systems. Discretion is essential, as you’ll be handling highly sensitive information.
The role will coordinate complex UK and international travel, including visas, logistics, and hospitality, and ensure that CEO Office-hosted engagements and visits are delivered to a high standard. On the operational side, you’ll process expenses, track spend, manage subscriptions, and maintain the CEO Office SharePoint structure.
To be successful in this role, you’ll need previous experience as an Executive Assistant supporting a Chief Executive or C-suite level leader in a fast-paced environment, with well-honed prioritisation skills and the ability to maintain delivery of long-term priorities in the face of day-to-day tasks. Excellent communication and organisational skills are essential, and just as important is bringing the belief that building strong, collaborative working relationships gets the best results. You will be confident using the full Microsoft Office Suite, with expert-level proficiency in Outlook, and strong working knowledge of Word, Excel, and PowerPoint.
If you’re ready to make a real impact at the highest level of the organisation, we’d love to hear from you.
Sound like you? Apply now.
In return for your skills, experience and commitment we’ll give you a challenging role within a business where you’ll get the support you need to develop your career.
We’ll also give you lots of opportunities for personal development and skills training.
Our Croydon office is just across the road from East Croydon station, which is around 15 minutes from Victoria or London Bridge, 10 minutes from Clapham Junction or half an hour from St Pancras.
We’re proud to be a Disability Confident Leader, the highest accreditation under the Disability Confident Scheme. If you have a disability and meet the essential criteria for this role you will be guaranteed an interview.
We embrace diverse talent welcoming people with different beliefs, backgrounds and ways of working. Whatever your background, and however you identify, you’ll be welcome here.
No agencies please
Executive Assistant to CEO (EA to CEO) employer: Pension Protection Fund
Contact Detail:
Pension Protection Fund Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO (EA to CEO)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Pension Protection Fund on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the organisation's values and recent projects. We want to see that you’re genuinely interested in what we do and how you can contribute to our mission of protecting people's pensions.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed complex schedules or handled sensitive information in the past. We love to see candidates who can demonstrate their proactive approach.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. It shows us that you’re enthusiastic and professional, which is exactly what we’re looking for.
We think you need these skills to ace Executive Assistant to CEO (EA to CEO)
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. We want to see how your skills and experiences align with what we're looking for, so make sure you understand the key responsibilities and requirements.
Tailor Your CV and Cover Letter: Don’t just send out a generic CV! We love it when applicants tailor their documents to highlight relevant experience. Show us how your previous roles have prepared you for this Executive Assistant position and why you’re the perfect fit for our team.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured responses that get straight to the heart of your qualifications. Avoid fluff and focus on what makes you stand out!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re keen on joining our team at the Pension Protection Fund!
How to prepare for a job interview at Pension Protection Fund
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO. Familiarise yourself with diary management, inbox triage, and travel coordination. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational prowess. Think about times when you successfully managed multiple priorities or streamlined processes. Being able to articulate these experiences will show that you can handle the fast-paced environment of the CEO Office.
✨Communicate Effectively
Since excellent communication is key for this role, practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing your interest in the organisation and its strategic priorities.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll be handling, be ready to discuss how you've maintained confidentiality in previous roles. Highlight your understanding of the importance of discretion and professionalism in supporting high-level executives.
