At a Glance
- Tasks: Support events coordination and deliver operational admin tasks for a dynamic team.
- Company: Join a forward-thinking company that values diversity and innovation.
- Benefits: Enjoy competitive salary, private medical insurance, and 28 days' annual leave.
- Other info: 12-month fixed-term contract with excellent career development opportunities.
- Why this job: Gain hands-on experience in strategy and corporate communications while making an impact.
- Qualifications: Organisational skills, teamwork experience, and proficiency in Microsoft Office required.
The predicted salary is between 29700 - 36300 £ per year.
We are looking for a proactive and highly organised Strategy and Corporate Communications Assistant to support our Strategy, Corporate Communications and Events team.
Reporting to the Head of Brand & Marketing, this varied role offers a unique opportunity to gain experience across events, communications and business support, with responsibilities split broadly between events coordination and delivery (50%) and operational and administrative support (50%).
Working closely with colleagues across Brand & Marketing, Corporate Affairs and Strategy, you will play a key role in helping the team deliver successful events and ensuring the smooth running of day-to-day operations.
This role is a 12 month Fixed Term Contract.
Our Company values are expected to be reflected in the delivery and performance of every role.
Specific accountabilities assigned to the role of Strategy and Corporate Communications Assistant within the Strategy Function:
- Team Reporting and Coordination
- Preparation of team Management Information, tracking and following up on meeting actions
- Corporate Event and Post-Event support and administration
- Assist with venue research, booking and setup coordination
- Help to develop event schedules and prepare name badges, signage and event guides
- Diary co-ordination for planning meetings
- Manage event RSVPs, delegate communications and maintain and update the company CRM system, ensuring stakeholder records are accurate, complete and up to date
- Assist in reporting, budget reconciliation and Archive event documentation
- Assist with contract management, including guiding agreements through the contract approval process and ensuring timely signatures.
- Provide support for the policyholder On-Demand video series, assisting with content preparation, liaising with speakers and key stakeholders.
- On-Site Execution
- Provide front-line support during events (e. g. registration desk, guest assistance)
- Coordinate with staff, volunteers, and stakeholders
- General team administration support
- Manage business cards process for the company
- Travel bookings for Strategy and Corporate Communications team as required
- Ad-hoc admin tasks required from the team e. g. onboarding of new suppliers
- Budget Management
- Raising Purchase Orders and receipt Purchase Orders ready for payment
- Supporting employee event travel and expenses for the policyholder programme
- Knowledge
- Knowledge of finance administration, purchase orders, invoice tracking and budget awareness
- Knowledge of marketing and communication tools and systems (e. g. content calendars and asset libraries) beneficial
- Knowledge of financial services and insurance industries desirable
Skills
- Strong planning and organisational skills
- Good written and verbal communication skills
- Strong collaborative skills, with the ability to work effectively as part of a team.
- Ability to manage own time effectively
- Ability to organise work to meet deadlines
- Ability to work within defined procedures
- Proactive approach to solve problems
- Ability to manage competing priorities
- Proficient in Microsoft Office (Microsoft Teams, Outlook, Excel, Power Point, Word)
Experience
- Experience working in a busy corporate or office environment
- Experience as a team coordinator or team assistant
- Experience with events organisation
- Experience of arranging travel
- Experience of tracking budgets and spend
- DE&I at PIC
At PIC, we believe that true innovation stems from embracing diverse perspectives, backgrounds and experiences.
We are committed to building a workplace where every individual, regardless of race, gender identity, sexual orientation, disability, age, religion, or socio-economic background, feels valued, heard and empowered to succeed.
We hold ourselves accountable through ongoing initiatives, such as inclusive hiring practices, and equitable career development opportunities that support belonging and community.
While we’re proud of our progress, we recognise there’s work ahead, and we remain dedicated to listening, learning and evolving together.
In addition to a competitive base salary and the opportunity to participate in our annual, performance-related bonus plan, upon joining us here at Pension Insurance Corporation, you will get access to some great benefits, including private medical insurance, 28 days' annual leave (excluding bank holidays), a generous pension scheme and much more.
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Departmental Coordinator (Strategy, Corporate Communications & Events) employer: Pension Insurance Corporation
Pension Insurance Corporation (PIC) is an excellent employer, offering a dynamic work environment in the heart of London where collaboration and innovation thrive. Employees benefit from a strong focus on professional development, with opportunities to enhance their skills and advance their careers within the finance sector. The supportive culture fosters teamwork across departments, ensuring that every actuary contributes meaningfully to the company's mission while enjoying a rewarding work-life balance.
Contact Details:
Pension Insurance Corporation Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Departmental Coordinator (Strategy, Corporate Communications & Events)
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Pension Insurance Corporation can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Pension Insurance Corporation; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Pension Insurance Corporation.
We think you need these skills to ace Departmental Coordinator (Strategy, Corporate Communications & Events)
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Pension Insurance Corporation and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Pension Insurance Corporation's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Pension Insurance Corporation
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
