At a Glance
- Tasks: Manage day-to-day admin, support fundraising, and ensure smooth operations at a meaningful charity.
- Company: Pennyhooks Farm Trust, a unique charity making a difference for autistic adults.
- Benefits: Competitive salary, 30 days holiday, pension scheme, and a supportive work environment.
- Other info: On-site role with opportunities for personal growth and development.
- Why this job: Join a passionate team and make a real impact in a beautiful rural setting.
- Qualifications: Experience in office administration, strong organisational skills, and excellent communication.
The predicted salary is between 29250 - 32175 £ per year.
Pennyhooks Farm Trust is an educational charity based on a working organic farm on the Oxfordshire/Swindon border. We provide structured, long-term farm and work experience for autistic adults, particularly those with complex needs, helping them develop skills, confidence and independence in a supportive, purposeful setting.
This is a varied, hands-on position where no two days are the same. You will manage day-to-day administration across the charity, provide financial and HR support, and act as Clerk to the Board of Trustees. You will be trusted to work independently, manage competing priorities, and bring both rigour and warmth to your work.
Key Responsibilities:- Office management, including correspondence, filing systems, supplies and diary coordination
- Admin support for the Fundraiser and fund-raising applications
- Financial administration, including banking, and liaison with external accountants
- HR administration, including staff records, DBS checks, onboarding and training compliance
- Governance support as Clerk to the Board (agendas, minutes, Charity Commission compliance)
- Maintaining health & safety and statutory records
- Supporting events and accreditation processes
- Acting as a welcoming first point of contact for families, visitors, funders and partners
You will bring:
- Proven experience in office administration or coordination
- Strong organisational skills and attention to detail
- Confident use of Microsoft Office (Word, Excel, Outlook)
- Excellent communication skills
- Discretion when handling sensitive information
- A warm, patient and adaptable approach
You will be comfortable working in an environment supporting autistic adults with complex needs.
Desirable (not essential):- Charity sector experience
- Experience supporting trustees or governance processes
- Experience of financial administration and bookkeeping systems (e.g. Xero)
- Knowledge of DBS processes
This is a fully on-site role in a rural location, so reliable transport is likely to be required. Occasional flexibility may be needed for events or meetings.
Pennyhooks Farm Trust is committed to safeguarding and promoting the welfare of vulnerable adults. The successful candidate will be required to undertake an Enhanced DBS check. We welcome applications from all suitably qualified candidates and are happy to discuss reasonable adjustments during the recruitment process.
Please send your CV and supporting statement, explaining your interest and suitability by clicking "Fast Apply" now!
Closing date: 24th July 2026
Interviews: July/August
Office Administrator & Co-ordinator in Shrivenham employer: Pennyhooks Farm Trust
Pennyhooks Farm Trust is an exceptional employer, offering a fulfilling role as an Office Administrator & Co-ordinator in a supportive and passionate team dedicated to making a real difference in the lives of autistic adults. Located in a beautiful rural setting on the Oxfordshire/Swindon border, employees enjoy a close-knit work culture, generous holiday allowance, and opportunities for personal and professional growth within a meaningful charity environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator & Co-ordinator in Shrivenham
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Pennyhooks Farm Trust.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Pennyhooks Farm Trust.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Pennyhooks Farm Trust.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Pennyhooks Farm Trust. Apply directly through us to stand out!
We think you need these skills to ace Office Administrator & Co-ordinator in Shrivenham
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Pennyhooks Farm Trust. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Office Administrator & Co-ordinator, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Pennyhooks Farm Trust
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Pennyhooks Farm Trust. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
