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- Tasks: Join our team as a Part Time Purchasing Administrator, supporting the Purchasing Manager with essential tasks.
- Company: We're a leading specialist in auditorium and concourse seating, recognized globally for our innovative designs.
- Benefits: Enjoy flexible working hours (20-25 hours/week) and a supportive team environment.
- Why this job: Be part of exciting projects like the Royal Opera House and contribute to a growing company culture.
- Qualifications: Experience in administration and strong communication skills are essential for this role.
- Other info: This is an office-based role in Bourton-on-the-Water with opportunities for professional growth.
Part-time Purchasing Administrator | Minworth | 24 hours per week | £24,000 (£19.23 per hour) Penns Personnel are pleased to be recruiting a proactive and detail-oriented Purchasing Administrator – for our client based in Minworth – to play a key role in supporting the efficient operation of their supply chain. You will be responsible for handling purchasing administrative tasks, maintaining records, and providing general office support in a fast-paced environment. General Duties: * Manage a variety of day-to-day administrative tasks, including answering phones, coordinating activities, and managing documentation. * Build and maintain relationships with external suppliers and contacts. * Produce reports for the purchasing and sales teams as required by the business. * Maintain accurate and up-to-date records, databases, and filing systems. * Handle confidential information with discretion. Specific Duties: * Ensure timely receipt of purchase order (PO) quantities and work towards improving best before dates (BBEs). * Liaise with suppliers regarding deliveries, monitor delivery notes, and notify suppliers of any shortages. * Update our system with current buying prices and amend product information as necessary. * Organise and distribute retro claims with suppliers. * Collaborate with the finance team to provide necessary information for claims and ensure compliance with purchasing policies. * Raise purchase orders for the business in the absence of the Purchasing Manager. Requirements: * Strong organisational skills with a keen eye for detail. * Ability to multitask and thrive in a fast-paced environment. * Excellent communication skills, both written and verbal. * Proficient in Microsoft Office and experience with NAV or similar systems is preferred. This is a lovely opportunity to work within a friendly, easy-going team in a well-established company. Hours: 24 per week – Monday to Thursday, 6 hours per day, 9am – 3pm. Salary: £24,000 per annum (£19.23 per hour) If you are ready to take on this exciting challenge and contribute to our Client’s team, please submit your CV outlining your suitability for the role
Part-time Purchasing Administrator employer: Penns Recruitment
Contact Detail:
Penns Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Purchasing Administrator
✨Tip Number 1
Familiarize yourself with the specific materials and goods relevant to the seating industry. Understanding the products we use will help you communicate effectively with suppliers and support our Purchasing Manager.
✨Tip Number 2
Highlight any experience you have with stock management and order processing. Being able to demonstrate your ability to monitor stock levels and manage purchase orders will set you apart from other candidates.
✨Tip Number 3
Showcase your problem-solving skills, especially in relation to inventory control. We value administrators who can quickly resolve discrepancies and ensure smooth operations within the team.
✨Tip Number 4
Emphasize your communication skills, both internal and external. As you'll be liaising with suppliers and supporting various departments, being an effective communicator is key to succeeding in this role.
We think you need these skills to ace Part-time Purchasing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and purchasing. Emphasize any previous roles where you managed orders, liaised with suppliers, or handled inventory control.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific projects or achievements that demonstrate your skills in supporting purchasing functions and effective communication.
Showcase Problem-Solving Skills: Provide examples in your application of how you've successfully resolved discrepancies or issues in past roles. This will show your ability to handle challenges effectively.
Highlight Team Collaboration: Since the role involves supporting various departments, mention your experience working collaboratively with teams. Highlight any instances where you facilitated communication between sales, production, and suppliers.
How to prepare for a job interview at Penns Recruitment
✨Show Your Administrative Skills
Be prepared to discuss your previous experience in administration, particularly in purchasing or inventory management. Highlight specific examples where you successfully managed orders, resolved discrepancies, or improved processes.
✨Understand the Industry
Familiarize yourself with the company’s products and recent projects, such as the seating for the Royal Opera House. This knowledge will demonstrate your interest in the role and help you connect your skills to their needs.
✨Emphasize Communication Abilities
Since the role involves liaising with suppliers and supporting various teams, be ready to showcase your communication skills. Share examples of how you've effectively coordinated with others to ensure timely deliveries or resolve issues.
✨Prepare for Problem-Solving Questions
Expect questions about how you would handle specific challenges related to inventory control or order discrepancies. Think of scenarios from your past experience where you successfully navigated similar situations and be ready to share those stories.
