Oliver McGowan - Administrator

Main area Administration Grade Band 3 Contract Fixed term: 9 months (From start date (secondment opportunity for NHS staff)) Hours Part time - 15 hours per week (Hours to be worked over 2 days each week) Job ref 311-H1069-26)

Site Trust Headquarters Town Ashton-Under-Lyne Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 20/10/2026 23:59

If you are Kind, Fair, Ingenious and Determined then we want you to come and join our#PennineCarePeople

The Oliver McGowan Programme Administrator will provide comprehensive administrative and coordination support to the delivery of the Oliver McGowan Mandatory Training on Learning Disability and Autism across Pennine Care NHS Foundation Trust and partner organisations.

The post holder will play a key role in supporting the implementation, rollout and ongoing delivery of a collaborative Greater Manchester training model, working closely with Facilitating Trainers, Co-Trainers, Experts by Experience and colleagues across partner NHS trusts, local authorities and wider health and social care organisations.

The role will be responsible for coordinating training activities, maintaining accurate records, supporting communication with stakeholders, arranging venues and resources, and ensuring the smooth day-to-day operation of the training programme.

The post holder will also support arrangements for Experts by Experience and Co-Trainers, including assisting with travel, venue access requirements, reasonable adjustments and logistical arrangements to enable participation in training delivery across multiple locations.

Main duties of the job

To provide comprehensive administrative support to the Oliver McGowan Mandatory Training Programme, ensuring the smooth planning, scheduling and coordination of training sessions across Pennine Care and partner organisations. Maintaining accurate training records, databases and electronic filing systems, ensuring all training documentation is up to date and recorded correctly within Trust systems. Responsibilities include processing bookings, cancellations and amendments for training events, producing attendance lists, registers, certificates and evaluation reports, and monitoring training capacity to support the effective allocation of places. Maintaining accurate records and providing efficient administrative coordination, ensuring the successful delivery of the training programme and support compliance with organisational training requirements.

Working for our organisation

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our#PennineCarePeopleand do everything we can to make sure we’re a great place to work.

All individuals regardless of race, age, disability, ethnicity, nationality, sex, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

If you come and work for us we will offer a range of benefits and opportunities, including:

• Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
• Flexible working opportunities to support your work/life balance
• Access to Continued Professional Development
• Involvement in improvement and research activities
• Health and Wellbeing activities and access to an excellent staff wellbeing service
• Access to staff discounts across retail, leisure and travel

Detailed job description and main responsibilities

Please refer to the Job Description and Person Specification for full details of the role, responsibilities, skills, qualifications and experience required for this post.

Person specification

Education

• Educated to GCSE level (or equivalent) including English and Mathematics.
• Level 3 qualification in Business Administration or equivalent experience

Experience

• Previous administrative experience within an office environment.
• Experience of organising meeting, events or training activities.
• Experience of maintaining accurate records and databases.
• Experience of working with Microsoft Office applications.
• Experience within the NHS, health social care of public sector.

Work Related Circumstances

• Able to travel independently across Pennine Care and partner organisations

Knowledge

• Understanding of administrative processes and office procedures.
• Understanding of the importance of confidentiality and information governance.
• Awareness of reasonable adjustments and accessibility requirements.

Skills

• Ability to support individuals with varying accessibility and communication needs.
• Excellent organisational and time management skills.
• Ability to communicate professionally with a wide range of people including trainers, managers, Experts by Experience, partner organisations and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information appropriately
• Experience of using ESR, Learning Management Systems or other workforce information systems.

Application support - We recommend tailoring your application to each role you apply for, particularly your supporting information. This gives you the best chance of success. Your supporting information should clearly explain, with examples, how your skills and experience meet the essential and desirable criteria for the role.

We are aware of the increase in AI being used for job applications. AI can be a useful tool to assist in writing your application, but these tools may not understand the context or requirements of the job you are applying for and using for all your application will not be a true reflection of your skills and experience. Relying on AI for your whole application can negatively impact on your chances of success throughout the recruitment process as you will be asked to provide evidence to support what you have written. Take the time to proofread your application to ensure you can evidence what you have submitted, whether this is by your experience or certificates

We also offer virtual application support sessions each month, where you will learn some hints and tips to support you in completing your application form. To secure your place, and to find out more visit the jobs events page on our website.

Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.

After You Apply - Once your application is submitted, you’ll receive updates via email. Shortlisting is based on how well you meet the criteria outlined in the person specification. Only shortlisted candidates will be invited to interview, and invitations will be sent by email.

If You're Offered the Role - If successful, the hiring manager will contact you directly with a verbal offer. They will then notify the Recruitment Team and submit the necessary paperwork. You’ll receive a formal conditional offer via email

Pre-Employment Checks - To confirm your suitability for the role, we will carry out pre-employment checks in line with NHS Employment Check Standards . These include:

• Identity verification
• Right to work check
• Disclosure and barring service (DBS)/Criminal record check (dependent on role)
• Professional registration and/or qualification check
• Occupational health assessment
• Employment history and reference validation

All applicants external to Pennine Care NHS Foundation Trust will be required to provide their HMRC employment history to cover the most recent three years employment. This information will used to validate employment history andreferences.

If you require sponsorship, we will assess your eligibility based on current government guidance. If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.

Once Checks Are Complete -
The Recruitment Team will coordinate with you and the hiring manager to confirm a start date. You’ll be booked onto a Trust Welcome Session and receive your Pennine Care NHS Terms and Conditions.

Pennine Care are committed to the ‘Get ahead on Flex’ pledge initiative to support the right to request flexible working for all colleagues. “We can work flexibly, as a modern and model employer, flexible and less than full-time working isn’t a barrier to progress in the NHS – it is commonplace” To support a positive experience for all colleagues we are committed to considering all requests for flexible working, in line with service needs.

We are committed to equality, diversity, and inclusion (EDI), and we strive to ensure our workforce reflects the communities we serve. We actively encourage applications from individuals of diverse backgrounds to help us grow, innovate, and improve.

If you wish to be considered under the Disability Confident Scheme, you will be guaranteed an interview if you meet the essential criteria for the role.

If you need reasonable adjustments during the recruitment process, please contact us on 0161 716 3181 as early as possible so we can support you.

Please note:

• We do not accept unsolicited contact from recruitment agencies. Hiring managers should not be contacted directly.

We may close this vacancy early if we receive a high volume of applications. If you have a disability or long‑term health condition and need extra time or adjustments to complete your application, please contact us as soon as possible. We will ensure you are not disadvantaged where a reasonable adjustment is appropriate.

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