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- Tasks: Support the Student Affairs team by coordinating meetings and managing communications.
- Company: Join the vibrant community at Penn State New Kensington.
- Benefits: Flexible part-time hours, valuable experience, and a supportive work environment.
- Why this job: Perfect for multitaskers who want to make a difference in student life.
- Qualifications: Strong organisational skills and basic Microsoft Office knowledge required.
- Other info: Great opportunity for personal growth and career development.
The predicted salary is between 10 - 13 £ per hour.
Penn State New Kensington is seeking a highly organized and detail-oriented individual to join our dynamic Student Affairs team. The Administrative Assistant will provide essential support to ensure the smooth operation of departmental initiatives. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and values collaboration.
Job Duties- Coordinate and schedule meetings for Student Affairs staff and campus partners.
- Manage departmental communication channels, including discussion listservs and social media updates.
- Handle telephone inquiries and manage incoming/outgoing mail correspondence.
- Process purchases and track budget items to ensure fiscal accountability.
- Strong attention to detail and excellent organizational skills.
- Proficiency in Microsoft Excel for budget tracking and reporting.
- Basic knowledge of Microsoft Office programs (Word, Outlook, PowerPoint) and Zoom.
- Ability to deliver exceptional customer service to students, faculty, and external partners.
- Demonstrated ability to multitask and manage competing priorities.
- A teachable spirit and willingness to learn new systems and platforms.
- Prior administrative or higher education experience preferred, but not required.
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
EEO is the LawPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Part-Time Administrative Support employer: Penn State University
Contact Detail:
Penn State University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Administrative Support
✨Tip Number 1
Network like a pro! Reach out to current employees at Penn State or connect with alumni. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the Student Affairs team. Knowing their projects and values will help us show how we fit right in!
✨Tip Number 3
Practice common interview questions, especially around multitasking and customer service. We want to highlight our organisational skills and ability to juggle tasks!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us on their radar and show our enthusiasm for the role.
We think you need these skills to ace Part-Time Administrative Support
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. Make sure you understand what we're looking for in an Administrative Support role and how your skills match up. This will help you tailor your application to stand out!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, highlight your organisational skills in your application. Share examples of how you've managed tasks or projects in the past, especially in fast-paced environments. We love a good multitasker!
Be Personable and Professional: When writing your application, remember to strike a balance between being friendly and professional. We're looking for someone who can deliver exceptional customer service, so let your personality shine through while keeping it appropriate for a work setting.
Apply Through Our Website: Don't forget to apply through our website! It's the best way to ensure your application gets to us directly. Plus, it makes the process smoother for everyone involved. We can't wait to see what you've got!
How to prepare for a job interview at Penn State University
✨Know Your Role
Before the interview, make sure you understand the key responsibilities of the Part-Time Administrative Support position. Familiarise yourself with tasks like coordinating meetings and managing communications. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong attention to detail and excellent organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Brush Up on Tech Skills
Proficiency in Microsoft Excel and other Office programs is crucial for this job. Take some time to review basic functions in Excel, like budget tracking and reporting. If you can, practice using Zoom too, as it’s mentioned in the job description.
✨Demonstrate a Teachable Spirit
The job description highlights the importance of being willing to learn new systems and platforms. During the interview, express your enthusiasm for learning and adapting. Share instances where you quickly picked up new skills or technologies in previous roles.
