Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support governance by organising meetings and taking minutes for the Penistone Line Partnership.
- Company: Join a community-focused organisation making a difference in local rail services.
- Benefits: Gain valuable experience, develop organisational skills, and contribute to your community.
- Why this job: Perfect for those passionate about community service and looking to enhance their CV.
- Qualifications: Strong organisational skills and familiarity with Microsoft 365 required.
- Other info: Flexible hours with occasional evening or weekend commitments.
The predicted salary is between 13 - 16 £ per hour.
The Volunteer Secretary plays an important role in supporting the governance and smooth operation of Penistone Line Partnership. Working closely with the Chair and Community Rail Officer, the Secretary ensures that meetings are well organised, properly recorded, and that agreed actions are followed up on. This role is ideal for someone with strong organisational skills and an interest in community or voluntary sector governance. You should have approximately 3 hours per week free, with occasional evening or weekend availability.
Key Responsibilities
- Prepare meeting agendas in consultation with the Chair and Community Rail Officer.
- Circulate agendas and supporting papers to Directors at least 7 days before meetings.
- Receive and collate agenda items from Directors and staff.
- Ensure meetings are quorate (minimum of 4 Directors).
- Take accurate minutes or arrange for an alternative minute-taker when required.
- Circulate draft minutes to Directors by email as a Word document.
- Ensure approved minutes are signed by the Chair and filed with the relevant Finance Report.
- Monitor and follow up on actions agreed at previous meetings.
- Circulate papers for any special meetings as required.
- Make practical arrangements for meetings, including room bookings, equipment, refreshments, and reasonable adjustments for those with additional needs.
- Provide administrative support to the Board and Community Rail Officer.
- Respond to general email enquiries where appropriate.
- Assist with the organisation and booking of events and activities.
- Sit on appraisal, recruitment, and disciplinary panels when required.
Person Specification
- Strong organisational skills
- Experience or knowledge of committee procedures and minute-taking experience
- Awareness of the voluntary sector
- Flexible and reliable approach
- Be familiar with Microsoft 365 and Office software.
- Have great attention to detail
- Experience of accessibility methods and inclusive practice, including the creation of inclusive, digital-first, and compliant environments for board operations, would be a significant advantage and strongly welcomed.
Please send your CV to info@penline.co.uk. For additional information, please contact Sarah Wells at info@penline.co.uk.
Volunteer Secretary employer: PENISTONE LINE PARTNERSHIP
Contact Detail:
PENISTONE LINE PARTNERSHIP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Volunteer Secretary
✨Tip Number 1
Network like a pro! Reach out to people in your community or the voluntary sector. Attend local events or meetings related to community governance, and don’t be shy about introducing yourself. You never know who might have a lead on a role like the Volunteer Secretary!
✨Tip Number 2
Get your organisational skills shining! If you’ve got experience with meeting agendas or minute-taking, make sure to highlight that in conversations. Share examples of how you’ve kept things running smoothly in past roles – it’ll show you’re the right fit for the job.
✨Tip Number 3
Don’t forget to follow up! After meeting someone or sending an email, drop them a quick message to thank them for their time or to ask any further questions. It shows you’re keen and keeps you on their radar for opportunities.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from our site. It’s a great way to ensure your CV lands in the right hands and shows you’re genuinely interested in being part of the Penistone Line Partnership.
We think you need these skills to ace Volunteer Secretary
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Volunteer Secretary, your organisational skills are key! Make sure your CV highlights any relevant experience you have in managing meetings or taking minutes. We want to see how you can keep things running smoothly!
Tailor Your Application: Don’t just send the same CV everywhere! Take a moment to tweak your application for this role. Mention your interest in community governance and how your skills align with the responsibilities listed. It shows us you’re genuinely interested!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you outline your relevant experience without waffling on. Less is often more!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at PENISTONE LINE PARTNERSHIP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Volunteer Secretary. Familiarise yourself with meeting procedures, minute-taking, and the governance structure of the Penistone Line Partnership. This will help you answer questions confidently and show your genuine interest in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational skills. Whether it’s managing meetings, coordinating events, or handling administrative tasks, be ready to discuss how you’ve successfully kept things running smoothly. This is key for a role that requires attention to detail and reliability.
✨Demonstrate Your Community Spirit
Since this role is within the voluntary sector, it’s important to express your passion for community work. Share any relevant experiences or projects you've been involved in that reflect your commitment to community engagement. This will resonate well with the interviewers and show that you align with their values.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the Penistone Line Partnership and its goals. Ask about their current projects, how they measure success, or what challenges they face. This not only shows your interest but also helps you determine if the organisation is the right fit for you.
