Executive Assistant to SVP UK Catalogue Recordings & SVP A&R New Recordings

Executive Assistant to SVP UK Catalogue Recordings & SVP A&R New Recordings

Come As You Are.

As the great Kurt Cobain* once said, “Come as you are.” BMG is committed to providing equal employment opportunities and we celebrate diversity in all forms. Equal opportunity runs deep in our core value of fairness and we are determined to create a truly inclusive work environment, where everyone can flourish. If you’re good at what you do, come as you are.

All applicants to BMG will receive equal treatment regardless of age, disability, gender identity or expression, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. *BMG is the proud representative of Kurt Cobain’s publishing catalogue, including the 1992 single ‘Come As You Are’

Executive Assistant to SVP Catalogue Recordings & SVP A&R New Recordings

BMG London are seeking an Executive Assistant for a 2-week temporary assignment to cover leave. You\’ll be responsible for providing seamless support to both SVPs by making their work schedule as easy as possible and supporting the management of key Corporate & internal events.

You\’ll need to be available to start on Wednesday 16th April for an assignment running until Friday 2nd May 2025.
This is office based Mon – Fri 10:00 – 18:00

Key Responsibilities:

• Extensive diary management of both SVP’s schedule ensuring that appropriate meetings are given priority
• Plan and schedule meetings, calls and conferences across multiple time zones
• Ensure that the SVPs are fully organised and prepared for meetings including preparation of UK management reports and ExCo board packs, from SBC updates to Check-In updates
• Create, format and edit presentations, minutes and meeting notes to a high standard and quality including but not limited to; preparing Weekly Catalogue Management Meeting agenda & minutes and Monday Deals Meeting & minutes
• Attend bi-weekly UK Catalogue pipeline meeting and update pipeline excel document according to information provided during meeting
• Act as first point of contact for all internal and external enquiries
• Manage and coordinate the daily email correspondence including sorting e-mail for priority, drafting email correspondence or responding on behalf of the SVP UK Catalogue Recordings where appropriate
• Arrange international travel, including itineraries, visas, transfers and accommodation
• Manage both SVP’s expenses and submit in online system, currently Concur
• Manage budget tracking and approving expenses, travel and annual leave of direct reports to each SVP
• Liaise with internal senior executives (including international colleagues) and external contacts ensuring queries/calls are dealt with professionally and efficiently at all times
• Provide general administrative support as required including booking meeting rooms, ordering bikes/couriers and ensuring smooth running of the SVPs’ offices
• Organise annual International Conferences hosted by UK, to include working with President, BMG UK and SVPs to formulate agenda, assist SVP with presentations, collate presentations delivered by international attendees, organise hotels and evening functions associated with conference, if required
• Act as liaison between Global Catalogue and anything required/requested from our parent company Bertelsmann.

Your Profile:

• 5 years of previous EA experience supporting Senior Management
• Music industry experience is advantageous
• Demonstrated experience using Concur
• Able to manage a high volume and to prioritise effectively
• Flexible to changing priorities
• Essential to be proactive in nature, able to plan and anticipate issues/challenges
• High attention to detail
• Maintain complete discretion and confidentiality regarding the topics and information managed as part of role

Pay Range:

The above salary is dependent upon factors such as work experience, qualifications and business needs. In addition to the range above, this role is eligible for a discretionary annual bonus and applicable benefits as listed above.

Are you interested? Follow the link to apply!

As a Disability Confident Committed organisation, we are dedicated to ensuring that candidates with disabilities are given a fair opportunity to demonstrate their abilities. Therefore, we guarantee an interview to applicants with disabilities who meet the essential criteria for the role.

Please note – there may be exceptional circumstances where the volume of applicants means we cannot interview all eligible candidates.

If you have any questions about the Guaranteed Interview Scheme or would like to confirm your eligibility, please reach out to us at

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