Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join our Scheduling Team to coordinate and manage work schedules for consultants.
- Company: We are a professional services company focused on delivering exceptional client experiences.
- Benefits: Enjoy 25 days holiday, private medical insurance, life cover, and training opportunities.
- Why this job: Be part of a dynamic team where your organisational skills make a real impact.
- Qualifications: Experience in scheduling or coordination roles is essential; strong communication skills are a must.
- Other info: This role offers a chance to grow personally and professionally in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a highly organised and detail-orientated individual to join our Scheduling Team. In this role, you will be working alongside the Scheduling Manager and another coordinator to efficiently schedule work for our consultants based on client requirements. Working closely with clients, sales and consultants to ensure smooth and effective scheduling processes.
Responsibilities:
- Review work orders created by the Sales team for accuracy and completeness, identifying any problems or missing information.
- Communicate with clients to determine their preferred dates and scheduling constraints, ensuring excellent customer service and client satisfaction.
- Assess consultant availability within the schedule, considering existing commitments and workload, to identify suitable time slots for new work.
- Schedule work by assigning consultants to specific jobs, updating their calendars, and ensuring they have the necessary information and resources.
- Coordinate and collaborate with the Sales team to keep them informed of scheduled work.
- Monitor and track the progress of scheduled work, ensuring that projects are delivered within agreed-upon timelines.
- Maintain accurate and up-to-date records of scheduled work, client preferences, and consultant availability using appropriate scheduling tools or software.
Experience:
- Proven experience in scheduling, coordination, or planning roles within a professional services environment.
- Familiarity with the specific industry and services provided by the company is advantageous.
- Strong organisational skills with a keen eye for detail and the ability to multitask effectively.
- Excellent communication and interpersonal skills, with the ability to build rapport and collaborate with clients, consultants, and internal teams.
- Ability to work under pressure and meet tight deadlines while maintaining a high level of accuracy and professionalism.
- Strong customer service orientation and a commitment to delivering exceptional client experiences.
Current benefits include:
- Competitive salary based on experience.
- 25 days holiday + 8 bank holidays.
- Private Medical Insurance and Healthcare Benefit on completion of probation.
- Life insurance cover.
- Group personal pension.
- Financing available for training and conference attendance.
- EV lease salary sacrifice scheme on completion of probation.
- An environment where you can flourish, learn, and grow, as a person not just as an employee.
Scheduling Co-ordinator employer: Pen Test Partners
Contact Detail:
Pen Test Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Co-ordinator
✨Tip Number 1
Familiarise yourself with scheduling software and tools commonly used in the industry. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in scheduling or coordination roles. Engaging with others in the field can provide insights into best practices and may even lead to referrals or recommendations for the position.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed schedules or coordinated projects in the past. Highlighting your experience with problem-solving and client communication will set you apart.
✨Tip Number 4
Research StudySmarter's services and client base thoroughly. Understanding our company’s operations and values will help you tailor your approach and show genuine interest during any interviews or discussions.
We think you need these skills to ace Scheduling Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in scheduling, coordination, or planning roles. Emphasise your organisational skills and any familiarity with the industry to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and customer service orientation. Mention specific examples of how you've successfully managed schedules or coordinated projects in the past.
Highlight Relevant Skills: In your application, clearly outline your strong organisational skills, attention to detail, and ability to multitask. These are crucial for the Scheduling Co-ordinator role and should be evident in your written application.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which is essential for this role.
How to prepare for a job interview at Pen Test Partners
✨Showcase Your Organisational Skills
As a Scheduling Co-ordinator, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or schedules, highlighting how you maintained accuracy and efficiency.
✨Demonstrate Excellent Communication
Since the role involves liaising with clients and consultants, practice articulating your thoughts clearly. Be ready to discuss how you've effectively communicated in previous roles, especially in resolving scheduling conflicts or client concerns.
✨Familiarise Yourself with Scheduling Tools
Research and be prepared to discuss any scheduling software or tools you have used in the past. If you’re familiar with specific tools that the company uses, mention them to show your readiness to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scheduling scenarios. Think of potential challenges you might face in this role and how you would address them, demonstrating your proactive approach and attention to detail.
