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- Tasks: Support senior executives, manage schedules, and coordinate meetings in a fast-paced environment.
- Company: Join Teneo, a global leader in CEO advisory services with a collaborative culture.
- Benefits: Competitive benefits, hybrid working, and a supportive induction programme for new joiners.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be the backbone of executive operations and make a real impact on business success.
- Qualifications: 3+ years supporting senior executives, excellent communication skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with. With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion.
The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable. Executive Assistants are also responsible for building relationships with counterparts at client organizations and across the Teneo network.
Responsibilities:- Proactively manage Executives’ inboxes and calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts.
- Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary.
- Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery.
- Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals.
- Serve as a point of contact for senior executives, handling communications and interactions with utmost professionalism and confidentiality.
- Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently.
- Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
- Manage operational aspects of executives’ roles, including project setup and proposal preparation.
- Maintain confidentiality and business-sensitive information with discretion.
- Embrace agile working practices and support team members during absences or busy periods.
- Lead by example, fostering teamwork, collaboration, and a positive office environment.
- Foster positive relationships with counterparts at client offices and build knowledge of key clients.
- Support executives beyond traditional working hours and during travel or international assignments.
- Flexible on days/times in the office to ensure executive(s) are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance.
- Minimum 3 years' experience in a corporate environment providing support for senior-level executives.
- Hybrid working from our London office, minimum 3 days in office.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to anticipate needs and proactively address potential issues with sound judgment and discretion.
- Meticulous commitment to delivering high-quality, client-ready work.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.
- Commitment to learning and professional development.
- Experience using Robin, Concur, MS Teams and NetSuite, a plus.
New joiners are supported by an induction programme. As well as this we offer a whole host of competitive benefits.
About Us:Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.
Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, economic consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I. The firm has more than 1,600 employees located in 40 offices around the world.
Economic Consulting, Executive Assistant London, United Kingdom employer: Pembroke Communications
Contact Detail:
Pembroke Communications Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Economic Consulting, Executive Assistant London, United Kingdom
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which are key traits for an Executive Assistant.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of getting noticed.
We think you need these skills to ace Economic Consulting, Executive Assistant London, United Kingdom
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, coordinating meetings, and supporting senior executives. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your initiative-taking mindset and organisational skills. Tell us why you’re excited about the role and how you can contribute to our team at Teneo.
Showcase Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and professional. We love a well-structured application that reflects your attention to detail and ability to communicate effectively.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about Teneo and what we do.
How to prepare for a job interview at Pembroke Communications
✨Know Your Executive Inside Out
Before the interview, research the executives you’ll be supporting. Understand their roles, priorities, and any recent projects they’ve been involved in. This will help you demonstrate your initiative-taking mindset and show that you can anticipate their needs.
✨Master the Art of Organisation
Bring examples of how you've successfully managed multiple tasks and priorities in a fast-paced environment. Be ready to discuss specific tools or methods you use to stay organised, as this is crucial for the role of an Executive Assistant.
✨Showcase Your Communication Skills
Prepare to discuss how you handle communications between executives and various stakeholders. Highlight your experience in maintaining professionalism and confidentiality, as well as any strategies you use to ensure clear and effective communication.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills and ability to pre-empt issues. Think of scenarios where you had to manage tight deadlines or complex itineraries, and be prepared to explain how you navigated those challenges successfully.