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- Tasks: Support senior executives by managing schedules, communications, and project coordination.
- Company: Join Teneo, a leading global CEO advisory firm with a dynamic team.
- Benefits: Competitive benefits, induction programme, and opportunities for professional growth.
- Other info: Flexible working arrangements and a chance to build relationships with top clients.
- Why this job: Be at the heart of operations, making a real impact in a fast-paced environment.
- Qualifications: 3+ years supporting senior executives, excellent communication skills, and Microsoft Office proficiency.
The predicted salary is between 40000 - 50000 £ per year.
An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with. With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion.
The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable. Executive Assistants are also responsible for building relationships with counterparts at client organizations and across the Teneo network.
Responsibilities:- Proactively manage Executives’ inboxes and calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts.
- Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary.
- Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery.
- Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals.
- Serve as a point of contact for senior executives, handling communications and interactions with utmost professionalism and confidentiality.
- Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently.
- Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
- Manage operational aspects of executives’ roles, including project setup and proposal preparation.
- Maintain confidentiality and business-sensitive information with discretion.
- Embrace agile working practices and support team members during absences or busy periods.
- Lead by example, fostering teamwork, collaboration, and a positive office environment.
- Foster positive relationships with counterparts at client offices and build knowledge of key clients.
- Support executives beyond traditional working hours and during travel or international assignments.
- Flexible on days/times in the office to ensure executive(s) are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance.
- Minimum 3 years' experience in a corporate environment providing support for senior-level executives.
- Hybrid working from our London office, minimum 3 days in office.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to anticipate needs and proactively address potential issues with sound judgment and discretion.
- Meticulous commitment to delivering high-quality, client-ready work.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.
- Commitment to learning and professional development.
- Experience using Robin, Concur, MS Teams and NetSuite, a plus.
New joiners are supported by an induction programme. As well as this we offer a whole host of competitive benefits.
Economic Consulting, Executive Assistant New London, United Kingdom employer: Pembroke Communications
Contact Detail:
Pembroke Communications Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Economic Consulting, Executive Assistant New London, United Kingdom
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm and professionalism, which are key traits for an Executive Assistant.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Economic Consulting, Executive Assistant New London, United Kingdom
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, coordinating meetings, and supporting senior executives. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your initiative-taking mindset and organisational skills. Tell us why you’re excited about the role and how you can contribute to our team at Teneo.
Showcase Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and professional. We love a well-structured application that reflects your attention to detail and ability to communicate effectively.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Pembroke Communications
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Teneo. Familiarise yourself with the job description and think about how your skills align with their needs. This will help you articulate your fit for the role during the interview.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks and priorities in a fast-paced environment. Highlight any tools or methods you use to stay organised, as this is crucial for the role. They’ll want to see that you can handle tight deadlines with professionalism.
✨Demonstrate Proactive Thinking
Teneo values initiative-taking mindsets. Think of instances where you anticipated needs or solved problems before they arose. Share these stories during your interview to show that you can be a reliable support for senior executives.
✨Build Rapport and Be Personable
Since the role involves building relationships with clients and colleagues, practice being personable and engaging. During the interview, focus on establishing a connection with your interviewers. A positive attitude and good communication skills can set you apart from other candidates.