At a Glance
- Tasks: Lead records management practices and ensure compliance with policies and legislation.
- Company: Join Pembroke College, a prestigious institution in Oxford, known for its rich history.
- Benefits: Enjoy flexible part-time hours, generous holidays, and free lunch when available.
- Other info: This is a new role, offering a unique chance to shape records management at the College.
- Why this job: Make a real impact on the College's operations and legacy while developing your skills.
- Qualifications: A solid understanding of records management principles and a proactive mindset are essential.
Job Description
Pembroke College, Oxford, is seeking a proactive and knowledgeable Records Manager to lead on the development and implementation of effective records management practices across the College. The role is part-time, up to 0.5 FTE (exact working pattern to be agreed with the successful candidate), for one year in the first instance.\\n\\nThis is a new role, offering the opportunity to make a tangible and lasting impact on the College’s operations and institutional memory. Working across departments, the Records Manager will ensure that the College’s administrative and historical records are managed responsibly, consistently and in accordance with College policies and current legislation, including GDPR.\\n\\nReporting to the Head of Governance and working closely with the College Archivist and departmental teams, the post-holder will support the secure and compliant handling of records throughout their lifecycle, from creation and active use, through to secure disposal or long-term archival retention.
This role will be central in embedding good records management practices across College operations and ensuring compliance with data protection obligations.\\n\\nThe key responsiblities are:\\n\\n * Records Management and Compliance\\n\\n * Archival Integration\\n\\n * Governance and Information Security\\n\\nThe ideal candidate will have a sound understanding of records management principles, a proactive and solutions-focused mindset, and the ability to engage confidently with colleagues at all levels. This is an excellent opportunity for a records professional looking to develop policy, deliver practical improvements, and contribute to the stewardship of the College’s legacy.\\n\\nBenefits include membership of a contributory pension scheme, a generous holiday entitlement, and lunch in College when the kitchens are open
Record Manager (part-time) employer: PEMBROKE COLLEGE
Pembroke College, Oxford is an exceptional employer that values proactive individuals who are eager to make a meaningful impact on the institution's operations and legacy. With a supportive work culture that encourages collaboration across departments, employees benefit from generous holiday entitlements, a contributory pension scheme, and the unique opportunity to contribute to the stewardship of the College's historical records. This part-time role not only offers flexibility but also provides a platform for professional growth in records management within a prestigious academic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Record Manager (part-time)
✨Tap into Compliance Networks
Join compliance and risk management networks like the Association of Compliance Professionals or local chapters. These communities often share part-time opportunities that might not be advertised widely, plus you'll build connections that could lead to your next gig.
✨Utilise Online Job Boards
Specific job boards like ComplianceCrossing or RiskJobs can help you zero in on part-time roles in compliance. Set up alerts for new listings so you're one of the first to apply—timeliness can really set you apart!
✨Tailor Your Networking Approach
When networking, focus on engaging with compliance professionals on platforms like LinkedIn or attending local industry meetups. Bring up specific laws or recent trends to show off your knowledge and make a memorable impression!
✨Leverage Internships for Part-Time Roles
If you've done an internship in compliance risk, reach out to your past supervisors or colleagues. They often know about part-time openings or can refer you to organisations like PEMBROKE COLLEGE, potentially speeding up your job search.
We think you need these skills to ace Record Manager (part-time)
Some tips for your application 🫡
Show Off Your Compliance Knowledge:When applying for a part-time role in compliance-risk, make sure your CV highlights any relevant coursework, certifications, or experience in regulatory frameworks. We want to see your understanding of compliance standards and risk management concepts, so don’t be shy about bragging about those modules or training programmes.
Demonstrate Analytical Skills:Compliance and risk roles are all about dealing with data, so be sure to showcase your analytical skills in your application. Include specific examples of how you've used analytical tools or methods to identify risk or ensure compliance in previous roles or projects. Trust us, this will make your application stand out!
Emphasise Your Availability:Since this is a part-time role, it's really important to communicate your availability clearly. In your cover letter, let us know your preferred hours and if you're flexible. This helps us see how you can fit into our team and the schedules we need to cover.
Tailor Your Cover Letter to Show Interest:In your cover letter, show us why you want to work in compliance-risk specifically for PEMBROKE COLLEGE. Tell us about your passion for helping organisations maintain compliance and how you can contribute to our goals. Personalising this will definitely help make your application more memorable, so take that extra step!
How to prepare for a job interview at PEMBROKE COLLEGE
✨Understand Regulatory Frameworks
For a role in compliance-risk, it's crucial to have a solid grasp of the relevant regulations and frameworks, like GDPR or anti-money laundering laws. Brush up on these areas, and be ready to discuss how your knowledge applies to scenarios you might face at PEMBROKE COLLEGE.
✨Prepare Case Studies
Since we’re looking at a part-time gig, interviewers may want to see how you approach real-world problems. Prepare some case studies related to risk assessment or compliance frameworks that showcase your analytical skills and decision-making process. This will help you stand out as someone who's ready to jump into the action.
✨Show Off Your Detail Orientation
In compliance, attention to detail is everything. Bring examples from your past experiences where your diligence made a difference, whether that’s spotting a regulatory oversight or ensuring a process was followed to the letter. We want to highlight how this skill can benefit PEMBROKE COLLEGE.
✨Connect Your Part-Time Availability
Make it clear how your part-time availability aligns with the needs of PEMBROKE COLLEGE. Talk about how your time management skills will help you keep on top of tasks and responsibilities, ensuring you can maximise your impact even with part-time hours.
