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- Tasks: Support daily operations, manage calendars, and coordinate meetings in a dynamic office environment.
- Company: Join Pelion, a leader in IoT connectivity with a collaborative culture.
- Benefits: Enjoy 25 days holiday, flexible hybrid work, and comprehensive health plans.
- Why this job: Be at the heart of the business and make a real impact on operations.
- Qualifications: Strong organisational skills and experience in administrative support roles.
- Other info: Great opportunity for growth in a fast-paced tech sector.
The predicted salary is between 28000 - 28000 £ per year.
We’re looking for a proactive and highly organised Executive Assistant & Office Coordinator to support Pelion’s day-to-day operations. This role sits at the heart of the business, helping ensure everything runs smoothly while supporting our leadership team and maintaining a well-organised, welcoming office environment.
You’ll provide administrative support including diary and calendar management, meeting coordination, and general day-to-day organisation. Alongside this, you’ll take ownership of the office — ensuring it is well-stocked, tidy, and set up to support the needs of the team.
You’ll work closely with colleagues across the business, helping coordinate activities, manage small operational tasks, and keep things running efficiently. You’ll be someone who is reliable, detail-oriented, and enjoys taking ownership of tasks and seeing them through. This is a great opportunity for someone who enjoys variety in their role and wants to play an important part in how the business operates day-to-day.
What you will be doing- Executive and Administrative Support
- Manage diaries and calendars for leadership, scheduling meetings and prioritising time effectively
- Coordinate internal and external meetings, including room bookings and logistics
- Support with travel arrangements and itineraries where required
- Assist with general administrative tasks and day-to-day organisation
- Meeting coordination & support
- Ensure meeting rooms are set up and ready (in-person and virtual)
- Prepare materials and support smooth running of meetings
- Welcome visitors and ensure a professional and friendly experience
- Help coordinate company meetings, team sessions, and occasional events
- Office & facilities management
- Take ownership of the day-to-day running of the office
- Ensure the office is tidy, organised, and running smoothly
- Manage office supplies, stock levels, and ordering
- Act as the first point of contact for office-related issues
- Liaise with office suppliers (cleaning, maintenance, deliveries, etc.)
- Coordinate any repairs or maintenance needs
- Ensure services are delivered reliably and to a professional standard
- Help create a welcoming and positive office environment
- Support team needs within the office on a day-to-day basis
- Assist with small initiatives that improve the workplace experience
- Operational support
- Help improve simple processes where possible
- Maintain basic documentation for office procedures
- Previous experience in an administrative, office support, or coordination role in a professional environment
- Strong organisational skills with the ability to manage competing priorities and stay on top of multiple tasks
- High attention to detail with a structured and reliable approach to work
- Confident managing calendars, scheduling meetings, and coordinating logistics
- Strong communication skills with the ability to work effectively across different teams
- A proactive mindset with the confidence to take ownership and solve problems independently
- Comfortable working in a fast-paced, office-based environment where priorities can change
- Solid experience using Microsoft Office, particularly Outlook for diary management and Excel for basic tracking
- Experience supporting senior stakeholders or leadership
- Experience managing office operations, suppliers, or facilities
- Experience coordinating meetings, events, or internal activities
- Interest in developing within operations, workplace experience, or office management
Pelion provides the World’s best connectivity for the World’s biggest names, and the most innovative and inspiring IoT devices. We can only do this by working with the most innovative and inspiring people. Join Pelion and become part of a deeply connected and collaborative community, where mutual support and collective growth drive us all forward. Embrace change with us as we lead the evolution of IoT, fostering clarity, trust, and accountability in our mission to create a well-connected world for everyone.
So, if you’re ready to thrive in an incredible team and lead in one of the fastest growing technology sectors, then we want you on our team!
Salary: £28,000 per annum target, with flexibility based on experience and skills.
Flexible, hybrid (3 Days in our Glasgow Office)
25 days holiday, plus 5 days Take 5 and 8 bank holidays a year
Access to comprehensive health and dental plans
Health assessment
Worldwide travel insurance
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant.
Executive & Office Coordinator — Hybrid, 25 Days Holiday in Glasgow employer: Pelion
Contact Detail:
Pelion Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive & Office Coordinator — Hybrid, 25 Days Holiday in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive & Office Coordinator role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by researching Pelion and its culture. Understand their mission in IoT connectivity and think about how your skills can contribute. Tailor your responses to show you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles and be ready to showcase your organisational skills and proactive mindset.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining Pelion and being part of our innovative team.
We think you need these skills to ace Executive & Office Coordinator — Hybrid, 25 Days Holiday in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any previous experience in administrative roles to show us you’re the right fit!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this role at Pelion. Share specific examples of how you've successfully managed calendars or coordinated meetings in the past to demonstrate your proactive mindset.
Show Off Your Attention to Detail: In your application, pay close attention to formatting and spelling. A well-organised application will reflect your ability to manage details effectively, which is key for this role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Pelion
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive & Office Coordinator role. Familiarise yourself with the key responsibilities like diary management and meeting coordination. This will help you demonstrate your knowledge and show how your skills align with what Pelion is looking for.
✨Show Off Your Organisational Skills
Be ready to share specific examples of how you've managed competing priorities in previous roles. Think about times when you successfully coordinated meetings or kept an office running smoothly. This will highlight your attention to detail and proactive mindset, which are crucial for this position.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, and any upcoming projects. This shows your genuine interest in the role and helps you assess if Pelion is the right fit for you.
✨Practice Your Communication Skills
Since strong communication is key for this role, practice articulating your thoughts clearly and confidently. You might want to do a mock interview with a friend or family member to get comfortable discussing your experiences and answering common interview questions.