At a Glance
- Tasks: Support daily operations and keep the office running smoothly while assisting the leadership team.
- Company: Join Pelion, a leader in IoT connectivity with a collaborative culture.
- Benefits: Competitive salary, flexible hybrid work, generous holiday, and health benefits.
- Other info: Dynamic environment with opportunities for growth in the tech sector.
- Why this job: Be at the heart of the business and make a real impact every day.
- Qualifications: Strong organisational skills and experience in administrative support roles.
The predicted salary is between 28000 - 30000 £ per year.
We’re looking for a proactive and highly organised Executive Assistant & Office Coordinator to support Pelion’s day-to-day operations. This role sits at the heart of the business, helping ensure everything runs smoothly while supporting our leadership team and maintaining a well-organised, welcoming office environment.
You’ll provide administrative support including diary and calendar management, meeting coordination, and general day-to-day organisation. Alongside this, you’ll take ownership of the office — ensuring it is well-stocked, tidy, and set up to support the needs of the team.
You’ll work closely with colleagues across the business, helping coordinate activities, manage small operational tasks, and keep things running efficiently. You’ll be someone who is reliable, detail-oriented, and enjoys taking ownership of tasks and seeing them through. This is a great opportunity for someone who enjoys variety in their role and wants to play an important part in how the business operates day-to-day.
What you will be doing- Executive and Administrative Support
- Manage diaries and calendars for leadership, scheduling meetings and prioritising time effectively
- Coordinate internal and external meetings, including room bookings and logistics
- Support with travel arrangements and itineraries where required
- Assist with general administrative tasks and day-to-day organisation
- Meeting coordination & support
- Ensure meeting rooms are set up and ready (in-person and virtual)
- Prepare materials and support smooth running of meetings
- Welcome visitors and ensure a professional and friendly experience
- Help coordinate company meetings, team sessions, and occasional events
- Office & facilities management
- Take ownership of the day-to-day running of the office
- Ensure the office is tidy, organised, and running smoothly
- Manage office supplies, stock levels, and ordering
- Act as the first point of contact for office-related issues
- Supplier & services coordination
- Liaise with office suppliers (cleaning, maintenance, deliveries, etc.)
- Coordinate any repairs or maintenance needs
- Ensure services are delivered reliably and to a professional standard
- Workplace experience
- Help create a welcoming and positive office environment
- Support team needs within the office on a day-to-day basis
- Assist with small initiatives that improve the workplace experience
- Operational support
- Help improve simple processes where possible
- Maintain basic documentation for office procedures
- Previous experience in an administrative, office support, or coordination role in a professional environment
- Strong organisational skills with the ability to manage competing priorities and stay on top of multiple tasks
- High attention to detail with a structured and reliable approach to work
- Confident managing calendars, scheduling meetings, and coordinating logistics
- Strong communication skills with the ability to work effectively across different teams
- A proactive mindset with the confidence to take ownership and solve problems independently
- Comfortable working in a fast-paced, office-based environment where priorities can change
- Solid experience using Microsoft Office, particularly Outlook for diary management and Excel for basic tracking
- Experience supporting senior stakeholders or leadership
- Experience managing office operations, suppliers, or facilities
- Experience coordinating meetings, events, or internal activities
- Interest in developing within operations, workplace experience, or office management
Pelion provides the World’s best connectivity for the World’s biggest names, and the most innovative and inspiring IoT devices. We can only do this by working with the most innovative and inspiring people. Join Pelion and become part of a deeply connected and collaborative community, where mutual support and collective growth drive us all forward. Embrace change with us as we lead the evolution of IoT, fostering clarity, trust, and accountability in our mission to create a well-connected world for everyone.
So, if you’re ready to thrive in an incredible team and lead in one of the fastest growing technology sectors, then we want you on our team!
Benefits:- Salary £28,000 - £30,000 per annum
- Flexible, hybrid (3 Days in our Glasgow Office)
- 25 days holiday, plus 5 days Take 5 and 8 bank holidays a year
- 7% employer pension contribution
- Access to comprehensive health and dental plans
- Health assessment
- Worldwide travel insurance
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant.
Executive Assistant & Office Coordinator employer: Pelion
Pelion is an excellent employer for those starting their careers, offering a supportive and dynamic work environment in Glasgow. With a focus on employee development, you will receive guidance from experienced leaders while having the opportunity to take ownership of your tasks and suggest improvements. The company promotes a flexible hybrid working model, generous holiday allowances, and comprehensive health benefits, making it an attractive place for individuals eager to grow in business support and office management.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Pelion!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Pelion.
We think you need these skills to ace Executive Assistant & Office Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Pelion. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Pelion and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Pelion. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Pelion's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Pelion
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Pelion.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Pelion will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Pelion and how you would contribute to adapting HR strategies.
