At a Glance
- Tasks: Support daily operations and keep the office running smoothly while assisting the leadership team.
- Company: Join Pelion, a leader in IoT connectivity with a collaborative culture.
- Benefits: Flexible hybrid work, 25 days holiday, health plans, and a generous pension contribution.
- Other info: Join a supportive community focused on collective growth and innovation.
- Why this job: Be at the heart of a dynamic team and make a real impact in a fast-growing sector.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 40500 - 49500 £ per year.
We’re looking for a proactive and highly organised Executive Assistant & Office Coordinator to support Pelion’s day-to-day operations. This role sits at the heart of the business, helping ensure everything runs smoothly while supporting our leadership team and maintaining a well-organised, welcoming office environment.
You’ll provide administrative support including diary and calendar management, meeting coordination, and general day-to-day organisation. Alongside this, you’ll take ownership of the office — ensuring it is well-stocked, tidy, and set up to support the needs of the team.
You’ll work closely with colleagues across the business, helping coordinate activities, manage small operational tasks, and keep things running efficiently:
- Support with travel arrangements and itineraries where required
- Ensure meeting rooms are set up and ready (in-person and virtual)
- Help coordinate company meetings, team sessions, and occasional events
Office & facilities management:
- Take ownership of the day-to-day running of the office
- Ensure the office is tidy, organised, and running smoothly
- Manage office supplies, stock levels, and ordering
- Act as the first point of contact for office-related issues
- Liaise with office suppliers (cleaning, maintenance, deliveries, etc.)
- Help create a welcoming and positive office environment
- Support team needs within the office on a day-to-day basis
- Help improve simple processes where possible
- Maintain basic documentation for office procedures
Previous experience in an administrative, office support, or coordination role in a professional environment is required. You should be comfortable working in a fast-paced, office-based environment where priorities can change. Solid experience using Microsoft Office, particularly Outlook for diary management and Excel for basic tracking is essential. Experience managing office operations, suppliers, or facilities is also important. An interest in developing within operations, workplace experience, or office management is encouraged.
Join Pelion and become part of a deeply connected and collaborative community, where mutual support and collective growth drive us all forward. So, if you’re ready to thrive in an incredible team and lead in one of the fastest growing technology sectors, then we want you on our team!
Flexible, hybrid (3 Days in our Glasgow Office) - 25 days holiday, plus 5 days Take 5 and 8 bank holidays a year - 7% employer pension contribution - Access to comprehensive health and dental plans - Health assessment - Worldwide travel insurance.
EA & Office Coordinator employer: Pelion
Pelion is an excellent employer for those starting their careers, offering a supportive and dynamic work environment in Glasgow. With a focus on employee development, you will receive guidance from experienced leaders while having the opportunity to take ownership of your tasks and suggest improvements. The company promotes a flexible hybrid working model, generous holiday allowances, and comprehensive health benefits, making it an attractive place for individuals eager to grow in business support and office management.
