Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support plant operations with admin tasks, ensuring smooth and compliant processes.
- Company: Join a dynamic team at Pelham, focused on operational excellence.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be a key player in improving plant operations and driving continuous improvement.
- Qualifications: Strong organisational skills and experience in a technical admin role preferred.
- Other info: Embrace a culture of accountability and innovation while having fun at work.
The predicted salary is between 36000 - 60000 £ per year.
The Plant Operations Administrator is a vital support role within the Plant Operations function at Pelham. Working closely with the Head of Plant Operations and cross-functional teams, this position ensures the smooth, efficient, and compliant administration of all plant operational activities. The role is responsible for coordinating documentation, maintaining GMP and ISO 22716-compliant records, supporting planning processes, and ensuring seamless communication across the business. This role requires exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced technical environment. The Plant Operations Administrator plays a key part in maintaining the operational rhythm of the plant, championing a culture of accuracy, accountability, compliance, and continuous improvement.
Key Responsibilities:
- Operational Administration
- Provide comprehensive administrative support to the Head of Plant Operations and wider operational teams.
- Maintain accurate operational records, logs, and documentation in line with ISO 22716 (GMP for Cosmetics) requirements.
- Prepare and update standard operating documents including reports, SOP’s, work instructions, presentations, KPIs, and meeting minutes.
- Support the coordination of internal audits, external audits, and regulatory inspections.
- Planning Support
- Assist in the collation and distribution of daily, weekly, and monthly planning reports and communication.
- Support the Plant Operations teams with data entry into MRP/ERP systems, including schedule updates and material movements.
- Help launch and coordinate the Sales, Inventory & Operations Planning (SIOP) documentation process, ensuring timely consolidation of inputs from key stakeholders.
- Track schedule changes and proactively communicate updates to relevant teams.
- Compliance & Documentation Control
- Ensure controlled documents are created, maintained, reviewed, updated, and archived in accordance with GMP and QMS procedures.
- Support the management of training records, competency matrices, operational SOPs, work instructions, forms and policies.
- Monitor and maintain compliance logs such as cleaning records, equipment logs, batch documentation, and calibration records.
- Ensure all CAPA, NCR, OOS and deviation documentation is completed with actions closed in a timely manner.
- Assist in working towards a paperless process across Plant Operations.
- Communication & Coordination
- Act as a key coordination point between Plant Operations staff and the wider business.
- Organise operational meetings, prepare agendas, record actions, and track follow-up items.
- Facilitate communication of plant notices, operational updates, and compliance reminders.
- Continuous Improvement & Culture
- Champion Health & Safety best practices in line with UK HSE regulations.
- Support continuous improvement (CI) initiatives by raising ideas for improvement, collecting data, maintaining CI logs, and assisting with documentation.
- Champion site-wide adoption of structured processes, data integrity, and administrative best practices.
- Contribute to operational excellence by identifying administrative inefficiencies and suggesting improvements.
- Act as delegate in the absence of the Head of Plant Operations.
Experience and Qualifications:
- Experience in an administrative role within a technical environment (GMP experience advantageous).
- Strong organisational skills with exceptional attention to detail.
- Competent in Microsoft Office (Excel, Word, PowerPoint) and comfortable working with ERP/MRP systems and AI.
- Clear communicator with strong interpersonal and stakeholder coordination skills.
- Ability to manage multiple tasks, prioritise effectively, and work to tight deadlines.
- Proactive, solutions-focused mindset with a commitment to supporting operational excellence.
- Ambitious and determined with a desire to take on extra responsibility and development opportunities.
- Great sense of humor and comfortable interfacing with all staff and stakeholders.
Plant Operations Administrator in Southampton employer: PELHAM
Contact Detail:
PELHAM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Plant Operations Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience and how it relates to the Plant Operations Administrator role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Plant Operations Administrator in Southampton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative roles, especially in technical environments. We want to see how your skills align with the Plant Operations Administrator role, so don’t hold back on showcasing your organisational prowess!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, include examples in your application that demonstrate your ability to maintain accurate records and documentation. We love candidates who can spot the little things that make a big difference!
Communicate Clearly: Your written communication skills are crucial for this position. Ensure your application is clear, concise, and free of errors. We appreciate a good sense of humour, but keep it professional while showing us your personality!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at PELHAM
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Plant Operations Administrator role. Familiarise yourself with GMP and ISO 22716 standards, as well as the specific administrative tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're serious about the position.
✨Show Off Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities or improved processes. Be ready to discuss how you maintain accurate records and documentation, as this is crucial for the role.
✨Communicate Clearly
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. Think about how you would facilitate communication between teams and handle operational updates. You might even want to prepare a few questions to ask the interviewer about their communication processes.
✨Embrace Continuous Improvement
The company values a culture of continuous improvement, so come prepared with ideas on how you could contribute to this. Think about any past experiences where you've identified inefficiencies and suggested improvements. Showing that you have a proactive mindset will set you apart from other candidates.
