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- Tasks: Support office operations, manage supplies, and assist with event planning.
- Company: Join a dynamic team focused on creating an inclusive work environment.
- Benefits: Gain valuable experience, develop organisational skills, and enjoy a supportive atmosphere.
- Why this job: Be the backbone of our office and help foster a positive workplace culture.
- Qualifications: 1+ years in office management or admin roles; strong organisational skills required.
- Other info: Great opportunity for career growth and to make a real impact.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a dependable individual with excellent organisational skills, who can help ensure the smooth running of our office processes and procedures, and provide support to our operational team. This person will also help us achieve organisational efficiency by nurturing a positive, inclusive work environment. Our ideal candidate has a minimum of 1 year's work experience in a similar office management or administrative position.
Your role:
- Admin & Office support
- Answering the phone
- Monitoring the generic office mailbox
- Monitoring newspaper & magazine subscriptions
- Liaising with suppliers e.g. IT, cleaners, maintenance, landlord, water supplier etc.
- Updating and maintaining processes and documents
- Maintaining office supplies
- Research tasks
- Monitoring, distributing, and sending office post
- Logging finance invoices
- Keeping on top of IT issues and timely solutions
- Assistant to Directors
- Diary & scheduling
- Transport & courier bookings
- Admin support with event planning
- Reservations & RSVPs
- Research projects
- Travel and courier bookings and admin support on press trips
- Compiling annual travel budget
- Event support
- HR
- Logging team annual leave and sickness
- Logging recruitment process and saving applications
- Scheduling interviews
- IT set up for new starters
- Admin support on onboarding and offboarding new starters and leavers
- Researching and co-ordinating team events e.g. Summer and Christmas parties, office yoga, office lunch
Office manager employer: Pelham Communications
Contact Detail:
Pelham Communications Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an office manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your organisational skills can contribute to their efficiency and positive work environment. Tailor your answers to reflect their values!
✨Tip Number 3
Practice makes perfect! Do some mock interviews with friends or family to get comfortable talking about your experience and how it relates to the office management tasks listed in the job description.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office manager
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you can keep things running smoothly, so share examples of how you've managed office processes or supported teams in the past.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to our job description. Mention specific tasks from the role that you’ve done before, like managing suppliers or handling admin support.
Be Personable: We’re looking for someone who can nurture a positive work environment. Let your personality shine through in your application! Share a bit about how you contribute to team spirit or handle challenges with a smile.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at Pelham Communications
✨Know Your Office Management Basics
Make sure you brush up on key office management skills before the interview. Familiarise yourself with common processes and procedures, as well as tools that can help streamline operations. This will show your potential employer that you're ready to hit the ground running.
✨Demonstrate Organisational Skills
Prepare examples of how you've successfully managed multiple tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses. This will highlight your ability to juggle responsibilities and maintain efficiency in a busy office environment.
✨Showcase Your Communication Skills
As an office manager, you'll need to liaise with various suppliers and team members. Practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios, like answering phone calls or responding to emails, to demonstrate your communication prowess during the interview.
✨Emphasise Team Spirit and Inclusivity
Since the role involves nurturing a positive work environment, be prepared to discuss how you've contributed to team dynamics in the past. Share specific instances where you promoted inclusivity or supported colleagues, as this will resonate well with the company's values.
