At a Glance
- Tasks: Support the Event Operations team in planning and executing exciting events.
- Company: Join PEI Group, a dynamic company in the heart of London.
- Benefits: Gain hands-on experience, develop skills, and enjoy a vibrant work culture.
- Other info: Flexible hours and opportunities for growth in a fast-paced environment.
- Why this job: Be part of thrilling events and make a real impact in the industry.
- Qualifications: 1-3 years in events or hospitality; strong communication and project management skills.
The predicted salary is between 30000 - 40000 € per year.
PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in London, reporting into the Head of Event Operations - EMEA. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre-event preparation, onsite delivery and post-event reporting as well as supporting Event Producers with speaker logistics for PEI's EMEA portfolio of conferences and events throughout the year.
Responsibilities and Duties
- Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events.
- Provide event day onsite support including setup, registration and welcoming speakers (occasional travel may be required).
- Assisting with the venue and vendor sourcing & planning of smaller ancillary events.
- Budget management.
- Building, launching and managing event apps & portals.
- Compiling various post event reports.
- Creating event holding slides and digital signage.
- Planning, designing and printing internal event signage.
- Maintaining event operations supplies, ensuring storage area is organized.
- Assisting with packing/unpacking for events.
- Additional responsibilities may include assisting with other meeting schedules, event-related correspondences and travel planning.
- Work closely with Conference Producers on speaker deliverables related to each event portfolio.
- Request speaker headshots and bio information, post headshots and bios to corresponding event websites, apps and agenda materials.
- Coordinate panel calls up to six weeks prior to event start date.
- Add speakers into CRM database for registration as well as compile, maintain accuracy of speaker records.
- Prepare presentation materials to translate into a PowerPoint slide reel for onsite needs.
- Working on multiple events simultaneously on speaker deliverables.
- Gather speakers in the Speaker Ready Room or designated main session area onsite, including mic'd and directing to stage and/or virtual platforms.
- Handle email and phone correspondence with speakers pre and post event.
About You
Person Specification
Although we are keeping direct experience and knowledge requirements to a minimum, we do need you to demonstrate your capabilities in relation to the points listed under essential requirements in the person specification. You should be prepared to discuss illustrations on how your competencies have helped you to achieve positive results.
Experience & Skills
- 1-3 years of experience in events, hospitality or project management.
- Comfortable and confident when supporting members of events team, and sharing ideas and experiences.
- A positive, problem-solving attitude.
- Budget management.
- Interest in experiential activations, production, event planning, and/or hospitality.
- Thrives in a team environment.
- Ability to manage multiple projects in a changing and fast paced environment.
- Communicate clearly and effectively.
- Project management skills and experience.
- Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Experience building event apps and websites using platforms such as CrowdComms, VenuIQ, ASP, and WordPress (preferred but not essential).
- Flexibility to work evenings or weekends when required for events.
Event Coordinator in London employer: PEI
PEI Group is an exceptional employer that fosters a dynamic and collaborative work culture, perfect for those passionate about event management. Located in the vibrant city of London, employees benefit from diverse growth opportunities, hands-on experience in a fast-paced environment, and the chance to contribute to high-profile events across the EMEA region. With a focus on teamwork and innovation, PEI Group ensures that every team member feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local meetups, join online forums, or even hit up social media groups. The more connections we make, the better our chances of landing that Event Coordinator gig!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event experiences, even if they’re from university or volunteer work. We want to see how you’ve managed logistics, handled budgets, or created awesome event materials. A visual representation can really set us apart!
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to event coordination. Think about scenarios where you’ve solved problems or managed multiple tasks. We need to be ready to impress with our experience and problem-solving skills!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to apply directly. Let’s get our foot in the door and show them what we’ve got!
We think you need these skills to ace Event Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Event Coordinator role. Highlight your relevant experience in events, hospitality, or project management, and show us how your skills align with what we're looking for.
Show Off Your Skills:Don’t be shy about showcasing your project management skills and proficiency in Microsoft Office. If you've got experience with event apps or websites, let us know! We love seeing how you can bring value to our team.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to see your key achievements and experiences. We appreciate a well-structured application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at PEI
✨Know Your Events Inside Out
Before the interview, dive deep into PEI Group's past events. Familiarise yourself with their portfolio and understand what makes each event unique. This will not only show your genuine interest but also help you discuss how your skills can contribute to their specific needs.
✨Showcase Your Problem-Solving Skills
Prepare examples of challenges you've faced in previous roles and how you overcame them. Whether it was a last-minute venue change or a speaker cancellation, demonstrating your ability to think on your feet will impress the interviewers.
✨Be Ready to Discuss Budget Management
Since budget management is a key part of the role, come prepared with examples of how you've successfully managed budgets in the past. Highlight any tools or methods you used to keep track of expenses and ensure everything stayed within budget.
✨Demonstrate Team Spirit
PEI Group values teamwork, so be ready to share experiences where you collaborated effectively with others. Talk about how you supported your team during events and how you contributed to a positive working environment.
