Hr and Administration Assistant Apprentice for Pegasus Supported Housing.

Hr and Administration Assistant Apprentice for Pegasus Supported Housing.

Pegasus Supported Housing are an established provider of high quality housing and support. Our standard of excellence is echoed through our reputation with service users and partnership organisations in the Midlands. We provide over 100 vulnerable adults with housing every year, significantly contributing to prevention and management of the housing crisis in the Midlands.

We are looking for an HR and Administration Assistant at our head office on Hagley Road, Birmingham.

There may be an opportunity for further training and development such as progression to People Professional Level 5 apprenticeship.

The role will be to assist and support the HR team in the carrying out the following duties.

• Maintain and update HR systems with accurate information for new starters, leavers, and any contractual changes.
• Review and implement HR policies and procedures in line with external HR consultancy support.
• Support recruitment processes including advertising vacancies, calculating salaries, shortlisting, coordinating interview tasks, and contacting candidates.
• Prepare offer letters, contracts of employment, and contractual amendment letters.
• Process DBS checks for new starters and ensure certificate details are recorded.
• Maintain organised and compliant employee records, ensuring all required documentation is included and checklists are complete.
• Support and coordinate staff induction and orientation processes.
• Assist in staff development and performance management activities.
• Respond to general HR queries and escalate complex issues to the Service Lead, Directors, or external HR provider as required.
• Produce HR reports such as absence statistics and staffing data for senior management.

Payroll and Pensions Support

• Collate and process monthly staff mileage claims, ensuring a clear audit trail and appropriate authorisation.
• Input new starter, leaver, and contract change data into payroll systems and reconcile payroll monthly.
• Respond to payroll queries and liaise with Directors and payroll providers where necessary.
• Post payroll journals to the accounting system and support payroll reconciliation.
• Monitor and query business reports related to payroll and employee data.

Administration and Organisational Support

• Provide administrative support to the Service Lead and Directors across a range of tasks, including record keeping, report preparation, and correspondence.
• Support general business administration tasks as required, contributing to the smooth day-to-day running of the service.
• Maintain confidentiality and ensure secure handling of all personal and sensitive information.

General Responsibilities

• Participate in regular supervision and performance reviews.
• Ensure accurate timekeeping and record submission.
• Follow all Safeguarding, Health and Safety, and Data Protection policies and procedures.
• Promote equality, diversity, and inclusion in all aspects of the role.
• Take personal responsibility for professional development and remain up to date with HR best practice and legal changes.
• Carry out any other reasonable duties in line with the scope and spirit of the role.

Training will be provided by CIPD platinum training provider Solihull College, and an assessor will be allocated to support you.

24 hours per week, working Monday to Friday, 4.5hrs per day, including 1 day per week in college.