Assistant Company Secretary (9-month FTC)

ROLE SUMMARY AND DEPARTMENT OVERVIEW:

To provide Company Secretarial services to Peel Hunt Limited (an AIM-listed company incorporated in Guernsey) and its group companies, including Peel Hunt LLP (an FCA regulated entity).

ROLE RESPONSIBILITIES:

Board Support

• Supporting the Group Company Secretary & Head of Governance, working closely with the COO and Executive Directors, in the organisation of, and preparation for, Board and Committee meetings. This includes:

1. organising the schedule of meetings for the various governance meetings and board training sessions each year;

2. drafting and agreeing agendas;

3. liaising with individuals responsible for producing papers; and

4. preparing and publishing board/committee packs via Board Intelligence.

• Prepare papers for board/committee meetings as and when required (e.g. on governance matters).

• Minuting various meetings, and record, follow up and monitor actions.

• Logistical and administrative support for non-executive directors.

• Organising the board training schedule and assisting with the induction of new board members.

• Assisting with the oversight of corporate governance policies (e.g. board committee terms of reference), ensuring they are kept up to date.

• Supporting the annual effectiveness review process, including drafting questionnaires and analysing the results.

• Other administrative support for the Peel Hunt’s boards and committees.

AGM and Annual Report and Accounts

• Support the annual general meeting process, working closely with the registrars.

• Supporting the production of the annual report and notice of AGM.

Stock Exchange/Listed Company Matters

• RNS & FCA – assisting with the issue of standard Stock Exchange announcements, e.g. directors' dealings, major shareholder holdings, block listing, directorate changes, and notifications to the FCA.

• Maintenance of insider lists.

• Assist with share dealing requests.

• Supporting the management of Peel Hunt Limited’s share registrar and share plan administrator.

Statutory Compliance Work for UK Subsidiaries

• Maintaining statutory books and registers, and managing other key governance processes (e.g. directors' share interests, the insider dealing list etc.).

• Preparing and filing all Companies House forms including change in officers, change in share capital, filing of all the annual accounts and the confirmation statements for all UK subsidiary companies.

• Supporting the Company Secretary and Head of Governance on ad hoc projects, including changes to subsidiary company articles, corporate governance and statutory audits, group re-organisations, purchases of own shares, etc.

Share Schemes

• Assisting with the administration of share incentive schemes.

• Assisting with the payment of dividends.

Other Duties

• Assist with maintaining the governance section of the Peel Hunt website.

• Draft procedural notes for company secretarial tasks on an ongoing basis.

• Assist with providing updates on new areas of governance and company law.

• Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.

KEY CAPABILITIES AND KNOWLEDGE:

• Strong academic record from GCSEs through to a 2:1 from university.

• Prior experience of working in a UK listed company secretariat is desirable, with demonstrable company secretarial experience (3-4 years).

• CGI / ICSA Qualified or Studying CGI / ICSA qualifications.

• Self-motivated, pro-active and able to manage competing deadlines.

• Flexible attitude, able to cope with unexpected and varied demands.

• Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.

ROLE COMPETENCIES:

• Self-starter/proactive

• Strong attention to detail

• Ability to work independently

• Effective communicator, able to work with senior executives

• Time management/ability to work to deadlines

• Effective project management and multi-tasking skills

• Minute taking skills

• Analytical and numerical skills

• High level computer literacy, including Excel

• Sound grasp of corporate governance issues