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- Tasks: Manage rent payments and receivables for Pearson's diverse property portfolio.
- Company: Join Pearson, a global leader in education and an inclusive employer.
- Benefits: Enjoy hybrid work options and a supportive corporate culture.
- Why this job: Be part of a team that ensures safe and productive work environments while enhancing your financial skills.
- Qualifications: 2+ years in financial accounting; familiarity with lease accounting is a plus.
- Other info: Collaborate with various teams and drive process improvements in a dynamic workplace.
The predicted salary is between 36000 - 60000 £ per year.
This job is with Pearson, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
Lease Administration - Analyst, Global Workplace
Department: Workplace
Location: UK-Hybrid Worker
Job Type: Full-time
Level: Analyst (Career Architecture: IC15)
Reporting Line: Cost Management Manager
Summary
Pearson's Workplace team are responsible for ensuring that our corporate real estate portfolio and associated services are effectively managed to enable our people to do their best work in safe, healthy and productive environments. The Workplace Lease Administration Analyst is a critical member of the Central Workplace team, ensuring the timely and accurate payment of rents to landlords and the reconciling of receivables from Pearson's subtenants.
Your Role:
The Lease Administration analyst will be responsible for leading the end-to-end process of accurately managing rent payments and receivables across a diverse property portfolio. This includes ensuring all transactions are processed within required deadlines and accurately reconciled against rent schedules maintained in the Lease Administration System (CoStar). You will play a key role in maintaining financial accuracy and compliance, with a strong focus on data integrity, audit readiness, and alignment with lease terms.
As the primary liaison between Global Workplace, our external service partner responsible for lease abstraction, and other Pearson departments, you will ensure smooth operational coordination, maintain timely updates and data accuracy, and effectively resolve issues across all Accounts Payable and Accounts Receivable activities.
Key Responsibilities:
- Monitor and manage rent payment schedules, ensuring alignment with contractual obligations and accounting standards, including escalations, rent-free periods, and break clauses.
- Review and validate monthly rent invoices against lease terms, amendments, service charges, and other occupancy-related payments.
- Ensure that all rent payments are accurate and paid on-time.
- Assist with month-end close activities, including reconciliations, accruals, and reporting of lease-related payments and receivables.
- Participate in lease audits and respond to internal and external enquiries regarding payment-related matters.
- Maintain accurate lease data within lease administration systems (e.g., CoStar, Oracle), supporting timely updates and data integrity.
- Collaborate with internal Finance, Treasury, and Global Workplace teams, and external service partner to resolve discrepancies, ensure accurate coding and fund allocation, and support financial reporting.
- Communicate effectively with landlords and sub-tenants, fostering a collaborative and customer-focused environment.
- Drive process efficiency by supporting system enhancements, automation initiatives, and continuous improvement efforts across lease financial operations.
- Provide general support to the Cost Management Manager, assisting with documentation, reporting, and other tasks as may be instructed.
Qualifications and Experience:
- Minimum of 2 years' experience in financial accounting, including payment schedules, reconciliations, and application of core financial principles; experience in Accounts Payable or Accounts Receivable.
- Familiarity with IFRS 16 and lease accounting standards (desirable).
- Working knowledge of lease structures and a good understanding of contract agreements (desirable).
- Proficiency in Microsoft Office Suite.
- Experience with automation tools or systems such as Teams Approvals, Power Automate, Oracle, and Smartsheet.
- Proven experience working across multi-location or international portfolios.
- Strong organisational skills with keen attention to detail.
- Excellent communication skills with the ability to manage and engage stakeholders effectively.
Lease Administration Analyst employer: Pearson
Contact Detail:
Pearson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lease Administration Analyst
✨Tip Number 1
Familiarise yourself with IFRS 16 and lease accounting standards, as this knowledge will be crucial in demonstrating your understanding of the financial principles relevant to the role. Consider taking a short online course or reading up on these topics to boost your confidence.
✨Tip Number 2
Network with professionals in the real estate and finance sectors, especially those who have experience in lease administration. Engaging with them can provide insights into the role and may even lead to referrals or recommendations.
✨Tip Number 3
Showcase your proficiency in automation tools like Power Automate and Oracle during your interactions. Being able to discuss how you've used these tools to improve processes in previous roles can set you apart from other candidates.
✨Tip Number 4
Prepare for potential interviews by practising responses to questions about managing rent payment schedules and reconciling accounts. Use specific examples from your past experiences to illustrate your problem-solving skills and attention to detail.
We think you need these skills to ace Lease Administration Analyst
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities and qualifications required for the Lease Administration Analyst position. Tailor your application to highlight relevant experience and skills that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in financial accounting, particularly in areas like payment schedules and reconciliations. Mention any familiarity with lease accounting standards or tools that are relevant to the role.
Craft a Strong Cover Letter: Write a compelling cover letter that not only outlines your qualifications but also demonstrates your understanding of Pearson's values and commitment to inclusivity. Make sure to express your enthusiasm for the role and how you can contribute to the team.
Proofread Your Application: Before submitting your application, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Lease Administration Analyst role.
How to prepare for a job interview at Pearson
✨Understand Lease Administration Basics
Make sure you have a solid grasp of lease administration principles, especially around rent payments and reconciliations. Brush up on IFRS 16 and lease accounting standards, as this knowledge will be crucial during your interview.
✨Showcase Your Financial Acumen
Prepare to discuss your experience in financial accounting, particularly in Accounts Payable and Receivable. Be ready to provide examples of how you've managed payment schedules and reconciliations in previous roles.
✨Demonstrate Attention to Detail
Highlight your organisational skills and attention to detail. You might be asked about specific instances where your meticulousness helped avoid errors or improved processes, so have a few examples ready.
✨Communicate Effectively
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare to discuss how you've successfully managed relationships with landlords or sub-tenants in the past.
